Assistant to the Head of Psychology Department

In the Child and Adolescent Psychiatry (KJP) of the University Psychiatric Centre Bern (UPZ), you will find a versatile administrative hub role closely connected to the head and department management of Psychology. With your organisational talent, forward-looking working style, and sense for efficient processes, you ensure that everything runs smoothly behind the scenes. You coordinate, plan, and keep an overview even with diverse tasks. In doing so, you make an important contribution to allowing our specialists to focus on their demanding work with children, adolescents, and their families.

Your tasks

• You manage the electronic calendar of the head and department management of Psychology and organise their administrative daily routine
• You coordinate appointments and meetings and always keep track of pending tasks and deadlines
• You plan, coordinate, and organise national and international business trips for the Psychology department management and ensure smooth processes
• You coordinate and organise the training of our employees, thereby making an important contribution to professional development within our clinic
• You are responsible for the onboarding process of new employees and ensure they can start optimally in the KJP
• You oversee the time tracking management (PEP) of employees and department management
• You write, format, and proofread documents
• You maintain filing systems and overviews, undertake minor enquiries, and contribute ideas to optimise administrative processes
• Further varied and exciting tasks complement your daily work

• You have training as a commercial clerk EFZ or as a medical secretary and bring solid professional experience in the relevant field
• You possess pronounced organisational talent and strong planning skills
• Your working style is precise, structured, and forward-looking
• Accuracy and reliability are a matter of course for you
• You handle confidential data professionally and responsibly
• You are proficient with the Microsoft Office suite and ideally have knowledge of IBICare, PEP, and ORBIS
• You think systematically and solution-oriented, work independently, and gladly take on responsibility
• You keep a cool head even in hectic situations

Your contacts

Caroline Schenk-Kaufmann

Caroline Schenk-Kaufmann answers your specialist questions:
T: +41 58 630 84 94
Yanis Emanuel Ryser

Email: bewerbungen@upz-bern.ch
T: +41 58 630 96 71

Your workplace

Bolligenstrasse 111, 3000 Bern 60