Administrative Secretary – HR and Accounting (M/F) 50-60% Metal Construction

About the job

Company Description

PRO-AV Montages Sàrl is a Swiss company specialised in metal construction, façades, metal joinery, and bespoke metalwork. Active on projects of various scales throughout Switzerland, it supports its clients in the realisation of their projects, working closely with general contractors, architects, engineers, and various sector partners. With a qualified team and recognised expertise, PRO-AV Montages continues its development by expanding its activities in the field of metal construction. Joining our company means becoming part of a dynamic and growing structure where quality, precision, and commitment are at the heart of every project.

Job Description

As an administrative secretary at PRO-AV Montages, you will manage the company’s secretarial duties, personnel administrative follow-up, as well as routine invoicing and payment operations. Working directly with management and project managers, you will participate in personnel recruitment, organise hiring formalities, and prepare the necessary documents and badges for site access. You will issue client invoices and handle the processing and payment of supplier invoices using the Crésus software. Versatile and organised, you will contribute to the smooth daily operation of the company. This position is based on-site in Échallens.

Your main responsibilities:

• Handle telephone reception, process emails, and manage correspondence.
• Write, format, and send administrative and commercial documents.
• Prepare and format offers, quotes, and bids in collaboration with project managers.
• Create, update, and file client, supplier, and site dossiers.
• Participate in personnel recruitment: posting adverts, searching for candidates, and liaising with placement agencies.
• Conduct initial candidate selection and organise interviews with managers.
• Prepare employment contracts and manage administrative formalities related to hiring and departures of employees.
• Register new employees in internal tools and on site platforms, and keep their files up to date.
• Gather and transmit documents necessary for personnel registrations and site access requests.
• Order, prepare, and track professional badges and site access badges.
• Collect and verify timesheets, absences, and expense reports, then prepare elements necessary for payroll processing.
• Issue and send client invoices, deposits, and work progress statements in Crésus, based on elements validated by project managers.
• Monitor payments, send reminders, and follow up on unpaid invoices.
• Enter and verify supplier invoices in Crésus, obtain validation, and make payments according to deadlines and internal procedures.
• Prepare accounting documents and liaise with the fiduciary for document follow-up.
• Collect and file delivery notes, site reports, and timesheets.
• Organise appointments, monitor administrative deadlines, and manage office supplies.

Qualifications

You hold a Federal VET Diploma as a commercial employee or an equivalent qualification and have experience in a versatile administrative role, ideally within a metal construction or building company. You have experience in personnel administrative management, recruitment support, and monitoring employee entries and exits.

Proficiency in Crésus software is essential, particularly for issuing client invoices, entering supplier invoices, and preparing payments. You possess good knowledge of routine accounting and are comfortable with monitoring payments, reminders, and liaising with a fiduciary.

You are fluent in French, both spoken and written, and familiar with common IT tools, especially Word, Excel, and Outlook. Organised, autonomous, and meticulous, you can manage multiple files simultaneously and meet deadlines. You demonstrate discretion in handling personnel data and financial information. Your interpersonal skills and team spirit enable you to collaborate effectively with colleagues, clients, and partners.

What we offer

We offer you a stable and varied position within a rapidly expanding company, with the opportunity to actively contribute to its organisation and development. You will work in a dynamic professional environment, directly collaborating with management and project teams, while enjoying autonomy in your tasks and salary conditions adapted to your experience and skills.

Application

Would you like to put your administrative skills, versatility, and organisational sense at the service of an ambitious company?

We look forward to receiving your application dossier