Events Coordinator

About the job

Founded in 1927, SICPA is a Swiss private technology company that contributes to effective governance and the sustainable prosperity of nations.

SICPA plays a crucial role in preserving state sovereignty by enabling them to protect their citizens, strategic assets, and economies. Recognised for securing the majority of banknotes worldwide, the company operates across five continents.

Today, its sovereignty-dedicated platform offers integrated solutions aimed at securing the mobilisation of public revenues, managing natural resources, protecting health, authenticating brands, as well as digital sovereignty and secure public services.

Role

• Plan, coordinate and execute internal and external events end-to-end, from the preparation phase to the post-event review.
• Manage guest lists, invitations, attendance confirmations, reminders and registration follow-up.
• Prepare and distribute event communications in coordination with various stakeholders.
• Organise all logistical aspects related to events: room bookings, catering, accommodation, transport, audiovisual equipment, signage and event materials.
• Ensure an operational presence on site and coordinate the smooth running of events on the day.
• Work closely with internal teams to ensure consistency of content and messages delivered during events.
• Supervise event agencies, suppliers and service providers and guarantee the quality of services provided.
• Develop and maintain relationships with hotels, conference centres and other venues.
• Manage contracts, orders, purchase orders, invoices and other administrative documents related to events.
• Ensure budget tracking of event projects and expense processing via SAP, in compliance with internal procedures.
• Proactively identify operational risks and issues, propose solutions and provide regular reporting on project progress.
• Participate in event evaluation and the implementation of continuous improvement actions.
• Act as deputy to the Protocol & Events Manager in their absence and ensure continuity of activities within their scope.

Profile

• Higher education in event management, communication, marketing, hospitality or equivalent field.
• Proven experience in coordinating and organising corporate events.
• Excellent organisational skills and ability to manage multiple projects simultaneously.
• Highly operational, pragmatic and solution-oriented approach.
• Experience managing suppliers, agencies and external partners.
• Good command of budget tracking and administrative processes.
• Knowledge of SAP or another ERP is an asset.
• Excellent interpersonal and communication skills.
• Ability to work independently while collaborating effectively with multidisciplinary and international teams.
• Availability for occasional travel and to work outside usual hours if necessary.
• Fluency in French and English, any other language is an advantage.

Why join us?

• Join a global leader in trusted technologies and contribute to a meaningful mission.
• Work at the strategic heart of a financially solid and innovation-driven company.
• Collaborate with high-level experts and participate in impactful international projects.
• Work in a multicultural environment based on integrity, where autonomy, initiative and a sense of responsibility are fully encouraged.