Property Management Assistant

About the job

Are you driven by the values of commitment, innovation, community, autonomy and enjoyment? Come and give them full meaning by joining Naef Immobilier!

Motivated by a fundamentally sustainable approach, our 470 employees, spread across 9 agencies, commit every day to building a responsible future by deploying their expertise and dynamism across all real estate professions.

Our local Lausanne agency, located in the Malley-Lumières building in Prilly, has 80 employees and brings together the Property Management, Co-ownership, Enhancement, Works and Accounting services. The skills, experience, motivation and solidarity of the teams contribute to creating a dynamic and rewarding working environment.

Join today a welcoming, human and creative team!

For our Lausanne agency, we are looking for a:

Property Management Assistant

Your tasks:

Assist the property manager to ensure the administrative and technical management of a property portfolio on behalf of our owner.

• Ensure high-quality telephone and face-to-face reception for our owner or tenant clients as well as with concierges and building supervisors,
• Guarantee the preparation of work orders, requests for quotes and the monitoring of their execution,
• Handle the re-invoicing of works charged to tenants and follow up on reimbursements,
• Manage claims administration (declaration, follow-up and recovery),
• Ensure the processing of invoices (allocation and description handling),
• Prepare entry and exit condition reports and follow up on files,
• Prepare exit statements, order works related to exit statements and monitor them,
• Draw up leases and amendments related to these rentals and respond to subletting requests,
• Collaborate in managing rent increases, indexations, staggerings and reductions,
• Various administrative tasks related to the position.

Profile sought:

• Hold a Federal VET Diploma (CFC) as a commercial employee and have proven experience (3 years) in a property management company for an administrative or technical assistant position,
• Have good knowledge of tenancy law,
• Demonstrate excellent organisational skills and appreciate responsibility and autonomy,
• Have an excellent command of French and be very comfortable with numbers,
• Be proficient with common IT tools (Word, Excel). Knowledge of Quorum is an asset.

We offer:

• A modern and pleasant working environment,
• Attractive employment conditions and social benefits,
• A stable position,
• Flexible working hours.

Work rate: 100%

Start date: to be agreed

Interested in joining us? Apply online now, we look forward to receiving your application.