Medical Office Coordinator - Executive Assistant
Key information
- Publication date:10 May 2025
- Workload:50 – 70%
- Contract type:Permanent position
- Place of work:Avenue de Rumine 64, 1005 Lausanne
Rapidly expanding, dynamic and spacious ophthalmology cabinet in central Lausanne, overlooking the lake, with a team of competent collegial specialist doctors, optometrists and secretaries. We offer sub-specialist, innovative medical and surgical treatments for a large number of patients referred from all the cantons of Suisse Romand and internationally. We also have a dedicated glaucoma research unit.
We are closely partnered with the leading clinics/hospitals in Lausanne including Hirslanden’s Clinique Bois-Cerf and Genolier's Clinique Montchoisi.
Profile:
To provide the full range of administrative services, from ensuring seamless running of consultations, surgical operations and director’s agendas. Liaising with external doctors, clinics/hospitals, insurance companies and patients. Continually striving to innovate and optimise the cabinet’s administrative systems. Able to interact with patients with compassion and care, providing explanations when appropriate. Remains calm and positive during challenging periods with a problem-solving attitude. Thrives when working within/leading a dynamic team, able to problem solve independently. Discretion and integrity essential.
Requirements
At least 3-5 years experience in management, executive assistant and/or senior secretarial role.
Experience with basic accounts, billing (facturation), liasing with fiduciare, and personal PA tasks are desirable.
Native level French and fluent English (C1-2) are essential, and other languages are highly desirable.
Health care sector experience is desirable.
Clinical research data input/management using Excel is desirable
We offer:
5 weeks annual leave, location in central Lausanne, (Rumine region), with stunning lake views, in a modern spacious clinic with a friendly, dynamic work culture, encouraging personal growth of staff as well as world class care for patients.
Salary commensurate with experience plus performance bonuses.
Please include letter of motivation and CV
