Executive Assistant / Executive Secretary 70 - 80% (m/f/d)

What is my role?

• Coordination and organisation of board meetings, general assemblies and offsites

• Minute-taking at board meetings, general assemblies and offsites

• Collaboration on mandates and their invoicing

• Assistance in the preparation of offers as well as maintenance and tracking in the CRM system

• Support of a country desk in the area of business development

• Drafting correspondence, memoranda and travel reports from dictation

• Interface function to external service providers

• Participation in projects

• Submission and approval of creditor invoices

• Responsibility for the intranet (site ownership)

What do I need to be successful?

• Several years of experience in a comparable assistant role at executive management or board level

• Strong organisational and coordination skills

• Very good German and English skills, both spoken and written

• Proficient use of MS Office

• A high level of service orientation and initiative

• Independent, solution-oriented and structured working style

What are my benefits?

• Varied and responsible role with scope for creativity

• An open, warm team that sticks together and supports each other

• Flexible working time models with individual home office solutions and at least 5 weeks’ holiday

• Attractive remuneration with above-average social benefits such as a 2/3 employer contribution to the pension fund and the employer covering UVG and KTG premiums

• Annual voucher for fitness / wellness or similar as well as a half-fare travelcard

• Opportunity to contribute to process improvements and system implementations

• Training opportunities and support for your professional development

What distinguishes the company?

Our client is an international consulting and fiduciary company for wealthy private individuals, family offices, companies and institutional clients. Around 180 recognised specialists from over 25 different nationalities work in this multicultural company.

Languages
German: C2 - Native level
English: B2 - Very good

Workplace
Zurich

Vacancy number
VA-JZC-775