Personal Assistant - Spanish Speaker

• Proactively managethePrincipal's agenda,including:
  • Scheduling meetings and conference calls
  • Coordinating travel arrangements and reservations
  • Managing personnel schedules and timetables
• Act as a trusted point of contact, ensuring smooth communication and organisation across all activities.

• Oversee general office administration and organisation
• Manage incoming and outgoing mail
• Maintain and update databases and records
• Handle inventory management and office supplies
• Coordinate home and office maintenance, troubleshooting issues as they arise
• Manage relationships with external suppliers and service providers

• Process and record invoices in the internal accounting system
• Ensure timely payment processing (Winbiz)
• Support basic accounting and financial administration tasks with accuracy and attention to detail

Required Experience & Qualifications

• Relevant education enabling the successful performance of Executive/Personal Assistant duties
• Significant experience in a Personal Assistant, Executive Assistant, or similar role
• Solid accounting experience and confidence working with financial data
• Strong professional presence and excellent interpersonal skills
• Fluency in French and Spanish; English is also required
• Excellent written communication skills

Technical Skills

• Strong proficiency in Microsoft Word and Excel
• Experience with Winbiz is a strong asset

Personal Attributes

• Highly proactive, organised, and solution?oriented
• Able to work independently while collaborating effectively within a team
• Discreet, trustworthy, and comfortable handling confidential information
• Flexible and adaptable in a dynamic environment