Administrative Secretary (50%)

About the job

The Federation of Romandy Enterprises Geneva is the essential employers' organisation of the canton. With 29,000 member companies and more than 80 professional associations, it plays a central role in the economic and social life of the region.

Its teams support employers every day on a variety of topics such as labour law, social security, vocational training, occupational health, and collective bargaining. A broad scope, diverse professions, a meaningful mission.

Joining FER Geneva means becoming part of a reference institution and contributing daily to the vitality of Geneva's economy.

Job Description

Employment rate: 50%

Reporting line: Director of the Media Division

Work schedule: ideally present every morning; alternative option: full Monday, three mornings and one day off per week

Desired start date: as soon as possible

The environment in which this position is situated

Join a key player in the Romandy economy!

FER Geneva operates in a stimulating and constantly evolving environment, at the heart of the economic and political challenges of our region. By joining our Media Division, you will actively contribute to the influence of Entreprise romande, the reference media for entrepreneurs. Rigour, team spirit and solution orientation guide our daily actions, serving a dynamic and innovative economy.

The Media Division promotes member companies, manages media relations and strengthens FER's influence with decision-makers, the media and the general public. As the reference media for Romandy entrepreneurs, Entreprise romande informs on economic, political and entrepreneurial issues, highlights FER members and shares practical advice and best practices, serving a dynamic, innovative and value-creating economy.

Your mission

Reporting to the Director of the Media Division, you will directly contribute to these missions on a daily basis.

Within the Entreprise romande team, you ensure the operational smoothness of the department while progressively participating in its commercial development. You will be responsible for:

• The department's secretariat;
• Managing and developing Entreprise romande subscribers;
• Developing advertisers and advertising partnerships;
• Accounting follow-up for the department and the publication.

You thus provide the team with a reliable and structured administrative base, directly supporting editorial production.

Main responsibilities

1. Department secretariat management

• Handle usual secretarial tasks: telephone reception, correspondence, diaries and organisation of internal meetings.
• Provide transversal administrative support to the Entreprise romande team members.

2. Commercial development and management of Entreprise romande subscribers

• Maintain the subscriber database: creations, changes and cancellations.
• Participate in prospecting, retention and development of the subscriber portfolio.
• Respond to subscriber requests and ensure quality customer service.
• Contribute to the development of advertisers and advertising partnerships, with progressive skill development in this commercial area.

3. Department and Entreprise romande accounting

• Process supplier invoices, monitor payments and prepare supporting documents.
• Collaborate with the accounting department for closures and financial reporting.

4. Document management and other activities

• Document management: file Entreprise romande articles in Syracuse, send supporting documents to concerned persons, archive contracts and newspapers.
• Expense report management.
• Proofreading: proofread texts and content of the department.

Profile sought

Education & experience

• Holder of a commercial employee CFC or an equivalent qualification
• Minimum 3 years' experience in an administrative or similar position
• Proven experience in administrative secretariat
• Ideally, initial experience in commercial prospecting, service sales or partnership development
• Exposure to routine accounting and management of client or subscriber files is an asset

Skills & qualities

• Ability to manage usual secretarial tasks (telephone reception, correspondence, diaries, meeting organisation)
• Aptitude to provide transversal administrative support to a team
• Mastery of subscriber management (creations, changes, cancellations) and strong customer service sense
• Ability to process supplier invoices, monitor payments and prepare supporting documents
• Aptitude to collaborate with accounting for closures and financial reporting
• Commercial spirit, interpersonal ease and ability to convince, with a desire to develop skills in advertising space sales
• Results-oriented: ability to identify opportunities and convert them into revenue for the media
• Rigour, sense of priorities, team spirit and solution orientation

Languages

• Perfect command of French, both spoken and written (C2 level)
• Good knowledge of German (B1/B2 level), an asset

Why join FER Geneva?

• Contribute concretely to the influence of Entreprise romande, the reference media for Romandy entrepreneurs, and to highlighting member companies
• Play a key role in the operational smoothness of a division that manages media relations and strengthens FER's influence with decision-makers and the general public
• A varied and versatile position, combining secretariat, subscriber management, accounting follow-up and support to the media team
• A real career prospect: this position is a springboard to develop skills in commercial development and advertising space sales
• A stimulating and collaborative environment, at the heart of the economic and entrepreneurial challenges of the region

What we offer you

• A varied and versatile role at the heart of FER Geneva's Media Division, a key player in the Romandy economy
• Attractive employment conditions and social benefits, typical of a reference institution in French-speaking Switzerland
• Offices ideally located in the very heart of Geneva

Ready to join us?

This position is open to internal and external applications. Apply now via our online recruitment platform.

We look forward to discovering your profile!

Our commitment

FER Geneva values diversity and encourages applications from all qualified individuals, regardless of their background.

We acknowledge receipt of every application and will contact you if your profile matches our needs.