Management Assistant - 100%

About the job

Recognised and essential for over 40 years, Multi Personnel is an agency specialised in providing administrative staff and executives, temporary and permanent, in numerous economic sectors such as banking, financial companies, multinationals, NGOs, SMEs and local institutions. We wish to recruit a Management Assistant – 100%

Mission:

• Provide administrative support to property managers in the day-to-day management of the portfolio.
• Manage correspondence with tenants, owners, companies and external partners.
• Ensure follow-up of tenant requests, complaints and ongoing files.
• Organise and coordinate technical interventions, maintenance work and repairs with contracted companies.
• Prepare and monitor contracts, leases, terminations and various documents related to rental management.
• Participate in the follow-up of entry and exit inventories, as well as in the management of restorations.
• Handle and follow up invoices, work orders and requests for quotes.
• Keep property files, databases and administrative documents up to date.
• Work closely with managers and various stakeholders to ensure effective and quality follow-up.

Profile

• You hold a commercial or administrative qualification, ideally complemented by training in the real estate field.
• You have at least 3 years of experience in a property management company in Switzerland.
• You have a good knowledge of practices and procedures related to property management.
• You are proficient with common IT tools and comfortable with property management software.
• You have excellent organisational skills, a good sense of priorities and great administrative rigour.
• You are autonomous, versatile, proactive and enjoy teamwork.
• You possess an excellent sense of service and good communication skills, both written and oral.

Your contact person:

Your contact for this position is Elodie. With over 15 years of experience in recruitment, she will be able to support you, advise you and provide answers to all your questions regarding the position. This job does not quite match what you are looking for but our values speak to you? Do not hesitate to send us your spontaneous application! We will only respond to applications whose profile matches the requested description.