Administrative Assistant - HSE Department Support

Administrative Assistant - HSE Department Support 100%

Workplace

Geneva

Activity rate

100%

Start date

to be agreed

Is this you?

You enjoy working in a team to find solutions, you are well organised and have a sense of communication? You provide flexible and reliable support to the HSE teams, always keeping the essentials in mind. Your motivation is to simplify processes and support your colleagues, so that we can celebrate our successes together. For collaboration with your colleagues, it is important that you spend at least 50% of your working time in the office in this role.

What awaits you

• Ensure the updating, drafting and management of essential HSE documentation, including procedures, presentations and reports
• Contribute to the regular updating of HSE dashboards to monitor key indicators and prepare reports
• Create, manage and maintain collaborative tools (such as SharePoint or databases) to optimise the efficiency of the HSE team
• Risk analyses: Ensure the administrative follow-up of corrective and preventive actions resulting from them
• Coordinate and monitor contracts with service providers related to HSE activities
• Provide support in monitoring billing and ordering processes related to HSE operations
• Provide administrative and organisational support to operational HSE projects, notably for planning, monitoring and documentation
• Plan and organise HSE meetings and committees, and draft the corresponding minutes
• Manage the logistical organisation of HSE training (fire, first aid, etc.) intended for site occupants
• Coordinate and participate in evacuation and fire safety drills, in close collaboration with the HSE team
• Actively contribute to the development and dissemination of health and safety awareness campaigns for all site occupants with the Health Service and the HSE team

What you bring

• Commercial, administrative training or equivalent
• An HSE specialisation is an asset
• 2 to 4 years of experience in a similar administrative role
• Experience in an HSE or technical environment is a plus
• Experience within an international organisation is a plus
• French proficiency at minimum C1 level
• English proficiency at minimum C1 level
• Excellent management of IT tools (MS Office)
• Knowledge of SAP is a plus
• Communicative, autonomous, discreet and proactive personality
• Strong customer orientation and sense of service
• Excellent presentation

Ready for us? We are ready for you.

At ISS Switzerland, we ensure every day the smooth running and comfort of offices, laboratories, airports, production sites, stations, schools and hospitals. Our more than 14,000 employees create, throughout Switzerland, living spaces where more than one million people feel good and can thrive daily.

ISS stands for innovation, quality of service and closeness to customers. As a market leader, we offer stable jobs, varied development prospects and a corporate culture based on respect, workplace safety and responsibility - realised through five dedicated programmes, more than 200 training and development courses, as well as the systematic use of sustainable products and solutions.

About us

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Your contact

Thomas Contenta
Talent Acquisition Manager

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