What is my function?

• Act as the central point of contact for maintenance, shipping, supplies, and errands.

• Provide comprehensive support to staff, visitors, and executive teams.

• Manage office services, ensuring organized operations, controlled correspondences, and efficient filing systems.

• Assist the CEO, HR, and Operations team with administrative tasks.

• Facilitate smooth staff on- and offboarding processes.

• Coordinate travel arrangements, track budgets, and support in budget planning.

• Cultivate relationships with vendors, ensuring timely invoicing and payments.

• Maintain office efficiency through cost-conscious equipment procurement and layouts.

• Meet financial objectives by preparing annual budgets and addressing variances.

• Organize company and team events, manage calendars, and coordinate meetings.

• Address various ad-hoc administrative requests and tasks.

What do I need to be successful?

• Commercial background, 5* Hotel Rezeptionist, Flight attendant or similar

• Proven administrative background, rezeptionist of advantage

• Familiarity with office management responsibilities, systems, and procedures.

• Strong time management skills with the ability to multitask and prioritize.

• Attention to detail and effective problem-solving skills.

• Proficient in both written and spoken English and German.

• Mastery of MS Office; additional IT skills are advantageous.

• Team player with a friendly and helpful demeanor.

• Hands-on, flexible, and reliable; able to thrive under pressure and meet deadlines.

What are my benefits?

You'll become part of a modern, dynamic, international business in a rapidly growing industry. Welcome to a world that is constantly evolving. Modern employment conditions and growth opportunities await you. Partial home office by arrangement.

What makes the company?

International Financial Services

Languages
German: B1 - Threshold
English: C1 - Advanced

Place of work
Zug

Vakanz-Nummer
86A-8NB