Records and Information Specialist // Johnson & Johnson

Johnson & Johnson is currently seeking a Records and Information Specialist to join our IMPO CH Campus Switzerland Team located in Zug.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for humanity. Learn more at https://www.jnj.com/.

About Innovative Medicine Principal Operations
JnJ IMPO is a Global Organization with teams based in US, Switzerland, Belgium, the Netherlands, Ireland, and Singapore working in close collaboration with R&D, Supply Chain, Commercial, Tax and Treasury.

Our greatest asset is our people, and we foster an environment where collaboration, success, passion, and diversity are celebrated. We are committed to developing the talents of our team members and providing opportunities for growth and advancement. By joining us, you become part of a community recognized for its reliability, trustworthiness, and expertise.

The candidate will support our Switzerland Operations and will be responsible for implementing all aspects of the Records and Information Management (RIM) program across multiple business units and departments in compliance with enterprise standards, while also partnering with cross-functional teams to drive digital transformation initiatives by optimizing information governance and data management strategies to enhance efficiency and enable smarter decision-making.

Key Responsibilities

• Lead initiatives to improve data management processes and implement best practices
• Maintenance of the network of contact persons (records coordinators, archiving personnel) in several business units/departments
• Training and support to appointed record coordinators and archiving personnel on records management policies and data management tool
• Act as an authority and resource for RIM-related queries across the organization
• Be responsible for and coordinate classification, archiving and, retrieval of physical records
• Apply Legal Hold Notices distributed by Law Department on the records collected in records management software
• Apply enterprise retention schedules and organize the destruction process of records that have met their retention period after getting all internal approvals
• Handle and maintain records management software to ensure its optimal performance, and usability
• Lead digital record transition
• Find opportunities to leverage emerging technologies (e.g., AI, machine learning) to improve RIM processes

Who we are looking for:

• Bachelor's degree in archives, library, Records Management, Business Administration, or related field
• 2-4 years of experience in records management, information governance, or a related role
• Strong understanding of data governance
• Organized and detail-oriented, with the ability to handle large volumes of data and records
• Good communication, interpersonal and training skills to work optimally with cross-functional teams
• A proactive and collaborative mindset to drive RIM initiatives
• Adaptable to new technologies and processes in a dynamic work environment
• Proficiency in MS Office Suite
• Experience working within large, complex corporate environments

This role based in Zug, Switzerland will initially be limited until December 31st, 2026. If you are interested in working for a globally leading health care company in a challenging role, then send us your application in English today.