Primary duties and responsibilities:

• Assist the finance team in preparing and processing payments ensuring that invoices are checked, and prices are correct, and that any discrepancies are investigated and dealt with appropriately.
• Verify that invoices are authorized for payment by relevant approval manager and matched to purchase orders where applicable.
• Record invoices and credit notes on the Business Central accounting system (formerly Microsoft Navision) using appropriate accounting codes and ensure that payments and credits are posted accurately.
• Deal with enquiries related to invoices and payments, including liaising with relevant departments and external vendors to ensure that enquiries are answered in a timely manner.
• Set up new vendor accounts and amend existing vendor details as necessary.
• Support the finance team in providing accurate documentation for VAT exemption and reimbursement.
• Assist in the coordination of audits and provide support during the audit process.

Education and experience:

• Formal vocational training related to finance, accounting, or business economics.
• 1-3 years of practical experience related to accounts payable, in addition to the knowledge acquired during vocational training.
• Experience and use of international payment systems and foreign exchange.
• Understanding of cut-off issues, accrual accounting and project budgeting

Technical skills required:

• Proficiency in bookkeeping and accounting principles and strong knowledge of financial records management and procedures
• Knowledge of accounts payable and accounts receivable processes
• Ability to calculate, post, and verify numerical data
• Experience in preparing financial documents such as reports, invoices, and payroll
• Advanced knowledge of IT applications, especially Excel or equivalent programs
• Being familiar in the use of Enterprise Resources Planning (ERP) tools, experience in the use of Microsoft Navision or Business Central would constitute an asset
• Fluency in English and French (spoken and written): ability to understand and speak both languages in a professional context

Behavioural skills required:

• Analytical, meticulous, striving for accuracy and results oriented
• Able to communicate clearly and explain financial information effectively to non-financial stakeholders
• Strong written and verbal communication skills
• Able to cope with stress and to perform under time pressure
• Collaborative and teamwork oriented
• Able to work with minimal supervision
• Able to interact with colleagues and partners from different backgrounds and from different levels, and have an understanding of the complexities that come along with working in an international environment

Contract type: fixed-term employment contract from early June 2024 to February 2025

Working level: 50% with working periods to be mutually agreed

Hybrid workplace: flexibility to work from home up to 1 day per week (restrictions may apply linked to cross-border regulations)

INTERESTED APPLICANTS SHOULD USE THE FOLLOWING LINK TO SEND US THEIR CV AND COVER LETTER giving reasons for their interest in the position before 17th May 2024

We consider individuals for employment based on their skills, abilities and experience and welcome applications from outside of Geneva. We thrive to attract and hire a strong, talented and diverse workforce, prohibiting discrimination based on race, colour, religious or political beliefs, age, nationality, physical, mental or developmental disability, gender, sexual orientation.

We are working in a hybrid workplace environment and would expect the selected candidate to be at the office at least one day or two half days per week. This is not a remote hire and MMV offers relocation assistance for suitable qualified candidates coming from abroad.

For more information about MMV’s activities please refer to our website www.mmv.org .

Recruitment agencies are kindly requested to refrain from submitting applications.