Team Assistant

Tasks

• You receive and triage people with questions about:
  
  • Name changes
  • Naturalisation procedures
  • Marriages
  • Births and deaths abroad
• You look after various stakeholder groups, including:
  
  • Members of authorities
  • Administrative staff
  • Politicians
  • Other clients
• You take on a wide range of administrative and organisational tasks in an interdisciplinary environment and are responsible for supporting apprentices in the department.
• In addition to classic secretarial duties, the following tasks are also part of your responsibilities:
  
  • Administration and organisation of courses
  • Planning and execution of events for the office
  • Coordination of various organisational processes
• You work closely with various internal and external contacts and contribute to smooth day-to-day operations.

Requirements

• Completed three-year commercial training, preferably in public administration
• Professional experience in a secretarial role
• Experience in supporting apprentices
• Solid MS Office user skills
• Confident oral and written expression in German
• Strong service orientation and enjoyment in contact with diverse people
• Efficient, reliable and responsible working style
• Team spirit and respectful as well as trustworthy interaction with clients
• Excellent organisational and coordination skills
• Ability to remain calm and keep an overview even in hectic situations
• High degree of independence in daily business
• Committed, precise and careful working style

Your Benefits

• A socially relevant role with direct connection to public life in the Canton of Zurich
• An employer that stands for reliability, fairness, openness and humanity
• Flexible working time models
• Compensation of flexitime and overtime
• Support for your professional and personal development
• Participation in training and further education
• An attractive and generous pension scheme
• A collegial working environment with short decision-making paths
• A culture of open doors and cross-departmental collaboration
• In a few months, access to modern "New Work" premises in the city centre
• A modern working environment that optimally supports collaboration, flexibility and innovation

Have we piqued your interest?
Then we look forward to receiving your online application or simply contact us easily by phone or e-mail.