Documentary and Administrative Coordinator M/F

For our client, a medical institution in Geneva, we are looking for a documentary and administrative coordinator M/F at 100%. The position is to be filled as soon as possible for a duration of two months.

Here are the main tasks:

- Structure existing documents and procedures, contribute to the harmonisation of contractual templates, and set up a documentary repository on SharePoint.

- Participate in the document migration between two VDOC environments, notably by reviewing procedures and enriching metadata.

- Ensure coordination with internal contacts and gather requirements.

Main responsibilities

• Write and formalise procedures, guides, and operational documents.
• Coordinate exchanges with internal stakeholders.
• Define rules for filing, naming, and version management.
• Ensure the coherence, traceability, and accessibility of documentation.

Swiss residence mandatory

• Swiss residence mandatory
• Commercial, administrative, or documentary management training, or an equivalent qualification.
• Minimum 3 to 5 years’ experience in document management, administrative coordination, or contract monitoring.
• Excellent writing skills and experience in formalising procedures and contractual documents.
• Very good command of Microsoft 365, particularly SharePoint, Word, and Excel.
• Experience in structuring document libraries and managing SharePoint versions and access.
• Knowledge of VDOC or a DMS tool, as well as experience in document migration, is an asset.
• Experience in a legal environment or exposure to legal department activities would be an advantage.
• Fluent in French.
• Rigour, autonomy, organisational skills, and interpersonal ease.