Administrative Clerk - 100%

With more than 13,000 employees representing 160 professions, the Geneva University Hospitals are a reference institution at both national and international levels. To learn more about our institution, take a few minutes to discover the highlights of the year 2025 by clicking here .

The Human Resources Department has the primary mission of ensuring the development of the institution's human capital in view of organisational evolution. It constantly seeks to innovate, challenge, and improve its practices while basing its strategy on the positive experience of employees. The HR policy of the HUG is based on the development of skills and career paths in line with institutional needs and focuses on taking into account the individual, work-life balance, and health and safety at work.

The remuneration and social insurance service is responsible for all questions related to salaries and social insurance.

Reporting directly to the head of the remuneration and social insurance service, you are responsible for independently managing their assistantship as well as all administrative and logistical activities of the remuneration and social insurance service.

To facilitate the smooth running of the service, you prepare specific files entrusted by your hierarchy and coordinate the service meetings (organisation, preparation of documentation or support, and taking minutes). You ensure the logistical and IT setup of new employees and participate in their welcome. You also guarantee the monitoring and compliance of the team’s schedules (absences, holiday plans), notably using the dedicated software.

Your ease in autonomous writing and impeccable spelling allow you to manage and implement a significant volume of standard letters. You also manage the service’s ordering and delivery process.

You draft attestations, receipts, and salary certificates for persons who have received survivor’s benefits and for external contributors, and you monitor the reconciliation of early retirement payments in relation to the pension fund. In each of your versatile activities, you take into account internal directives and compliance with legal and regulatory provisions. You contribute to the development of the payroll protocol, carry out various control activities, and establish and monitor dashboards. You calculate the withholding tax applicable to external contributors and ensure its administrative follow-up. You also manage minor income, from declaration to monitoring, in compliance with current legal and regulatory provisions. You monitor and enter private medical activity. Finally, you ensure the follow-up of family allowances for staff working in the canton of Valais.

You hold a commercial diploma or a Federal VET Diploma (CFC) as a commercial employee or an equivalent qualification.

Confirmed experience of 3 to 5 years in a secretarial role requiring responsibility, autonomy, speed of execution, reliability, and a strong sense of confidentiality and discretion is required.

You are comfortable with numbers and have knowledge of social insurance, notably AHV, as well as withholding tax matters.

You hold at least the standard ECDL certification and demonstrate ease and interest in IT tools in general, with very good command of Word, Excel, PowerPoint, and Outlook applications.

You have a well-developed sense of organisation and priorities, as well as good stress resistance.

By nature open, you are available, versatile, and flexible. You show quick wit, interpersonal skills, and ease in communication. An excellent command of the French language is essential.

An excellent command of the French language is essential (ability to write independently, impeccable spelling).

• Start date: 01.01.2027
• Number of positions: 1
• Work rate: 100%
• Job class: 11
• Contract: Permanent
• Application deadline: 03.11.2026
• Contact for information: Ms M. Rouge, head of the remuneration and social insurance service, tel. 022 372 65 91

Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of diplomas and certificates required for the position, and the last 2 work certificates.

This announcement is addressed equally to women and men.

Wishing to engage in the fight against unemployment, the HUG encourage applications coming from the Cantonal Employment Office.

Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed.