Administrative Assistant 80% 3 months - ASAP!

Are you a graduate with a commercial CFC or similar and have validated initial experience in administration? Are you looking for a mission to develop your skills? Join a dynamic municipal administration for a 3-month assignment. Our client offers an ideal role for an autonomous and meticulous profile!

About the role

As an administrative assistant, you ensure coordination between the technical needs on the ground and administrative approvals. You work independently to guarantee effective administrative and budgetary follow-up of municipal works.

We offer you a flexible 80% position (8 hours per day over 4 days), an opportunity to quickly develop your skills!

Tasks

• Ensure complete administrative follow-up of works within the municipal territory using dedicated tools
• Collect and formulate intervention requests received
• Manage quotation requests and coordinate between different stakeholders
• Handle insurance claims for damages
• Control invoicing and ensure satisfaction follow-up after completion of works
• Other versatile and varied administrative tasks (badge management, emails, correspondence, etc.)

We are looking for

• Excellent command of French, both written and spoken
• Proficiency in Microsoft Office suite
• Commercial employee CFC and confirmed initial experience in administration
• Ability to work completely autonomously in a loosely structured environment
• Proven aptitude for administrative management and technical file follow-up
• Swiss residence mandatory

An advantage if you have

• Knowledge of the Opal management software
• Experience with the We Do tracking tool
• Previous experience within a public administration in Switzerland

To succeed in this role, your personal skills include:

• Organised and versatile
• Responsible and autonomous
• Curious and proactive

Our recruitment process

This recruitment process is managed by Academic Work.

Our selection process is continuous and the advertisement may be closed before the recruitment process is completed if we have moved to the next phase. The process includes two tests: a personality test and a cognitive test. These tests are tools to find the right talent for the right position, to ensure equality, diversity and a fair process.