Administrative Assistant and Receptionist

IFM Business School, an international institution based in Geneva, is seeking a dynamic and organised Administrative Assistant to join its team. As an Administrative Assistant, you will play a key role in supporting the school’s daily operations and contribute to its smooth running.

WE ARE LOOKING FOR THE FOLLOWING PROFILE

• Age: 27 to 37 years old
• Swiss nationality or valid work permit
• Resident in Geneva or surrounding areas

REQUIREMENTS

• Bilingual (French - English): level C1-C2
• University degree or equivalent
• Minimum 3 years of previous experience as an administrative assistant in an educational environment, service company or luxury hospitality.
• Excellent organisational and time management skills.
• Strong ability to communicate effectively, both orally and in writing.
• Proficiency in IT tools such as Microsoft Office 365 suite and Teams.
• Ability to work independently, manage priorities and meet deadlines

QUALITIES

• Enthusiastic, dynamic and friendly
• Excellent presentation
• Interpersonal ease
• Sense of welcome and personalised service
• Versatility and organisational skills
• Seriousness and stability

RESPONSIBILITIES

• Manage routine administrative tasks, such as handling telephone calls, welcoming visitors, preparing administrative documents and managing correspondence.
• Assist management, team members and teachers.
• Provide information to students and various stakeholders
• Manage calendars, organise meetings and internal events.
• Organise class timetables and administrative management of teachers
• Create and update various internal procedures.
• Inventory, orders and supplier follow-up
• Assist with event logistics
• Maintain and update records, files and databases accurately and in an organised manner.

TERMS

• Start date: September 2026
• Full-time: 100%
• Permanent contract

If you are a proactive, versatile person eager to contribute to a renowned international Business School, this opportunity is for you. Join us and advance your career in a stimulating and rewarding environment.

Have we sparked your interest?

To apply, please send your CV with a photo accompanied by a short cover letter in English.

NB. We will only respond to applications sent via the JobUp platform and matching the sought profile.