Office Manager (M/F) - 100% from 6 to 24 November - URGENT

For our client, a growing trading company located in the centre of Geneva, we are looking for an Office Manager to cover a replacement from 6 to 24 November 2026 inclusive.

Do you enjoy contact, are you organised and appreciate dynamic professional environments? You will contribute to the smooth daily running of the office and the quality of visitor reception.

About the role

During the absence of the person in charge of reception and office management, you will ensure the continuity of the office's daily activities. In contact with visitors and internal teams, you will ensure a professional welcome and smooth organisation of spaces and services. A handover is planned at the start to familiarise you with the company's habits and procedures.

Tasks

• Welcome visitors, accompany them to the meeting room and offer them drinks.
• Keep the reception and meeting rooms tidy and ready for use, taking into account the booking schedule.
• Answer telephone calls and forward them to the relevant contacts.
• Handle emails related to reception, receive deliveries and manage mail as well as DHL shipments.

We are looking for

• Excellent command of French and English, both spoken and written
• Availability from 6 to 24 November inclusive
• Good practical knowledge of Outlook, especially for managing emails and calendars, and ease in using common office tools.
• A neat appearance and professional attire suitable for a business environment
• Good organisational skills and flexibility in the face of unforeseen events

An advantage if you have

• Previous experience in reception, administrative assistance or office management

To succeed in this role, your personal skills should include:

• Organised
• Service-oriented
• Excellent interpersonal skills

Our recruitment process

This recruitment process is managed by Academic Work and our client wishes that all questions regarding the position be addressed to Academic Work.

Our selection process is ongoing and the advertisement may be closed before the end of the recruitment process if we have moved to the next phase. The process includes tests which are tools to find the right talent for the right position, to promote equality, diversity and a fair process.