ADMINISTRATIVE EMPLOYEE at 80-100% in the administrative division of the Social Cohesion Service

The Social Cohesion Service of the City of Vevey works to promote harmonious living together and to enable everyone to find their place with respect and dignity. It is particularly active in the areas of social support, seniors, equality, neighbourhood life, local social work, and access to housing.

Within the administrative division, you provide support to the management and teams in the various activities of the service. In an environment where projects involve several stakeholders, you facilitate the flow of information and exchanges between teams, institutional contacts, and partners, respecting everyone’s roles. You ensure the quality of administrative follow-up and compliance with deadlines. Through your organisational skills, rigour, and welcoming manner, you contribute to the smooth running of the service and to quality relationships with the public and partners.

In this capacity, you are responsible, among other things, for the following main tasks:

• Welcoming the public, both in person and by telephone, providing information tactfully and discreetly, and directing them to the appropriate persons
• Managing incoming and outgoing mail as well as the service’s email inboxes, ensuring the recording, transmission, and follow-up of requests
• Writing, proofreading, and formatting correspondence, notes, reports, and other administrative documents clearly and precisely
• Contributing to the organisation and preparation of meetings, taking and drafting minutes, and ensuring follow-up actions
• Ensuring the administrative follow-up of requests, files, and decisions of the service, in collaboration with the responsible persons
• Managing registrations, appointment bookings, and reservations related to the service’s offerings and spaces
• Keeping tracking tables and service data up to date
• Providing administrative support for the preparation and organisation of the service’s events and activities
• Contributing to the continuous improvement of administrative tools and processes, in collaboration with division members

Your profile:

• Commercial employee CFC or equivalent qualification
• Proven professional experience in an administrative role; experience within a public administration is an asset
• Proficiency in common office tools, notably Word, Excel, and Outlook, as well as ease in using shared tracking tables and specialised software (M-Files, eSéances, Proconcept)
• Demonstrated writing skills, experience in note-taking during meetings, ease in drafting minutes
• Organisational skills and ability to prioritise, capacity to manage several files simultaneously, anticipate deadlines, and ensure follow-up
• Welcoming and listening skills, diplomacy, and ease in dealing with diverse audiences
• Rigour, precision, and discretion in handling files and information
• Interpersonal skills and understanding of public administration functioning, with the ability to grasp the issues of files and identify the roles of different contacts
• Autonomy, initiative, and ability to work in a team
• Sense of public service and strong interest in the themes promoted by the Social Cohesion Service

Start date: 1 February 2027 or by agreement

For further information, please contact Ms Lorena Marin Guex, Head of Service, at 021 925 53 01.

Your application, including a cover letter, your curriculum vitae, copies of your diplomas, and work certificates, should be sent to us via jobup.ch by 22 October 2026.

Only complete applications via jobup.ch will be considered.