Executive Assistant 100% (m/f/d)

What is my role?

• Support of the executive management in administrative and organisational matters, with a focus on the chairperson

• Drafting business correspondence, preparing presentations and creating relevant documents

• Independent planning, preparation and follow-up of meetings, workshops and events

• Reception of guests, operation of the telephone system and management of central email inboxes

• Coordination of daily office operations: mail distribution, management of office supplies as well as maintenance of meeting rooms and communal areas

• Participation in projects and execution of special assignments on behalf of the executive management

• Active involvement in improving administrative processes and promoting collaboration internally and externally

• Administrative activities in the agricultural sector: acceptance and processing of orders as well as maintenance of master data records

• Guidance, training and support of apprentices

What do I need to be successful?

• Commercial apprenticeship with Federal VET Diploma or equivalent qualification. Additional qualifications such as executive assistant, management assistant or administrative clerk are desirable

• Alternatively: degree in business administration with relevant professional experience

• Alternatively: several years of experience in a similar position in reception, secretarial or administrative areas

• Completed trainer course or motivation to complete it

• Very good German skills as well as strong organisational and administrative competencies

• Strong service orientation, professional appearance and enjoyment in working with different target groups

• Independent, methodical and reliable working style

• Highest confidentiality and strong sense of responsibility when handling sensitive data

• Communicative, convincing personality with a pragmatic and solution-focused approach

What are my benefits?

• Varied activities with a large area of responsibility

• Appreciative working atmosphere in a team at eye level

• Challenging position with plenty of scope for creativity

• Innovative company that pursues ambitious goals together with its partners

• Attractive employment conditions

Languages
German: C2 - native level

Workplace
St. Gallen

Vacancy number
VA-V5Z-JN4