Administrative Coordinator

On behalf of one of our clients, a Geneva-based single family office, we are looking for an:

Administrative Coordinator

Responsibilities:

• Coordinate and oversee the day-to-day administrative operations of the office.
• Manage calendars, meetings and administrative follow-up for internal and external stakeholders.
• Organise business travel, logistics and meeting arrangements when required.
• Handle correspondence, documentation and maintain well-structured filing systems.
• Manage invoices, payments, expense tracking and administrative follow-up with external providers.
• Coordinate with banks, lawyers, fiduciaries, suppliers and other external partners.
• Ensure smooth office operations, including supplies, office coordination and general administration.
• Support the preparation of documents, reports and presentations.
• Monitor deadlines, administrative processes and ongoing matters with accuracy and attention to detail.
• Contribute to improving administrative organisation and operational efficiency.

Profile:

• Proven experience in an administrative coordination, office management or executive support role within a demanding environment.
• Experience within a family office, private office, financial environment or entrepreneurial structure is a strong asset.
• Excellent organisational and multitasking skills with strong attention to detail.
• High level of discretion, reliability and professionalism.
• Proactive, hands-on and solution-oriented mindset.
• Ability to manage multiple priorities and work autonomously.
• Strong communication and interpersonal skills.
• Fluent in French and English, both written and spoken; additional languages are an asset.
• Very good command of MS Office and standard administrative tools.