We are looking for a versatile Executive Assistant who will be focused on supporting the Executive Vice President and Head of Europe as well her direct leadership team in their day-to-day office activities. You are a seasoned Executive Assistant eager to work in a dynamic environment? Then you are our candidate!

Your responsibilities

• Administrative support: Perform various administrative activities, including taking ownership of the executive’s agenda/schedule and expense reports. 

• Confidential support: Act as point of contact for internal/external enquiries by phone and email, initiates action and makes judgments about urgency of issues. Provide confidential support to individual executives and/or management team members.  

• Documentation: Research, compile, verify, and analyze information. Prepare reports, presentations, organization charts and related correspondence.   

• Communication: Be responsible for different communication tasks within the Region, ensure knowledge and information is shared and keep others up to date.   

• Processes: Implement Hitachi Energy processes and initiate continuous improvement of administrative processes and procedures to maximize efficiency and effectiveness.  

• Events: Arrange business critical internal/external events, including meeting agendas, travel arrangements, itineraries, accommodation, conferences, visiting speakers etc.  

Your background

• 8+ years’ experience in Executive Assistant roles supporting Senior Leaders.  

• Excellent organizational skills, with the ability to manage multiple tasks and priorities effectively. 

• Ability to operate in a fast-paced environment with high level of complexity. 

• Strong communication and stakeholder management skills.  

• Ability to proactively anticipate needs, work independently and take initiative. 

• Proficiency in Microsoft Office suite of applications. 

• Fluency in English, both written and spoken, some knowledge of German is a plus.