Our client is an international organisation.
Missions
Team Support:
- Provide comprehensive administrative support to the legal team, including managing calendars, scheduling meetings, and arranging travel.
- Act as the primary point of contact for internal and external stakeholders, demonstrating professionalism and confidentiality in all interactions.
- Assist in preparing documents, presentations, and reports as needed.
Contract Management:
- Oversee the contract management process, including drafting, reviewing, and organizing contracts.
- Maintain an organized database of contracts and ensure compliance with contractual obligations and deadlines.
- Coordinate contract execution and facilitate communication between legal and other departments.
Filing and Organization:
- Manage electronic and physical filing systems to ensure efficient document storage and retrieval.
- Maintain confidentiality and accuracy in handling sensitive legal documents and information.
- Implement and maintain best practices for file organization and document management.
Board Organization and Training:
- Assist in the preparation of board meetings, including agenda creation, document distribution, and meeting logistics.
- Coordinate training sessions for legal team members and provide administrative support for training programs.
IT Systems Management:
- Serve as the main point of contact for IT-related issues within the legal department.
- Troubleshoot technical problems, liaise with IT support teams, and ensure smooth operation of IT systems and software.
- Stay updated on the latest technology trends and tools relevant to the legal field.
Project Assistant Skills:
- Support legal projects by coordinating tasks, tracking progress, and ensuring deadlines are met.
- Assist in conducting research, gathering data, and preparing project-related documentation.
- Collaborate with cross-functional teams to facilitate project implementation and execution.
Profil du candidat
- Proven experience as an Executive Assistant or similar role, preferably in a legal environment.
- Proficiency in IT systems management, with the ability to troubleshoot technical issues and support software applications.
- Strong project assistant skills, including the ability to coordinate tasks, prioritize workload, and meet deadlines.
- Excellent organizational and time management skills, with a keen eye for detail.
- Exceptional communication skills, both written and verbal, with fluency in English (French proficiency is a plus).
- Ability to work independently with minimal supervision and adapt to changing priorities in a fast-paced environment.
- Discretion and confidentiality when handling sensitive information.
- Bachelor's degree or equivalent experience in a relevant field.
Conditions et Avantages
Full time and permanent role.