Executive Assistant to CEO

Our client is a reputable and international company.

Description

• Organize travel arrangements and coordinate logistics.
• Prepare and monitor strategic files and documentation.
• Act as an interface with Chiefs and the Board, organize meetings and follow up on actions.
• Contribute to projects in a Chief of Staff capacity (coordination, reporting).
• Ensure confidentiality of all information and communications.
• Represent the CEO with internal teams and external partners.
• Provide comprehensive administrative and strategic support to the CEO, ensuring efficient coordination of daily activities.
• Manage complex calendars, travel arrangements, and confidential communications.
• Prepare high-quality presentations, reports, and briefing materials for internal and external meetings.
• Organize and coordinate executive-level events, including board meetings, leadership offsites, and client engagements.
• Liaise with internal departments and external stakeholders with professionalism and diplomacy.
• Support the CEO in board and committee preparations, including minute-taking, agenda setting, and follow-ups.
• Handle sensitive information with the utmost confidentiality and discretion.

Profile

• Fluency in English and French, both written and spoken.
• Proven experience in an executive assistant or similar role.
• Excellent organizational and multitasking skills.
• Ability to handle confidential matters with integrity.
• A proactive and resourceful approach to problem-solving.
• Highly intelligent, able to quickly understand and translate strategic matters into actionable steps.
• Dynamic, positive, and flexible with strong listening skills.
• Assertive yet empathetic and caring, guided by simplicity, honesty, and approachability.
• Proven ability to work closely with senior leaders and navigate high-level environments.
• Skilled at identifying priorities and urgent matters, managing sensitive information with discretion.

Job Offer

• A permanent position in a respected company.
• An opportunity to work closely with senior leadership.
• A professional and collaborative working environment.
• Support for career development and growth.