Front Desk - Office Assistant

Key responsibilities

Reception & Visitor Services

• Welcome and assist visitors
• Manage the telephone switchboard

Office Management

• Handle incoming and outgoing mail (including tracked and registered)
• Prepare and ship FEDEX packages
• Manage company vehicles (bookings, maintenance, snow tires, fuel cards)
• Monitor building maintenance (air conditioning, doors, leaks, etc.)
• Liaise with property management and handyman services

Facilities & Supplies

• Daily check of meeting rooms and common areas (cleanliness, supplies)
• Maintain cafeteria supplies (coffee, tea, milk, sugar, cups)
• Service coffee machines
• Order and display fruit and breakfast items
• Manage consumables and office supply orders

Employees Support

• Prepare welcome packages and workspaces for new hires
• Assist employees with office-related questions

Event Coordination

• Provide logistical support for company events (summer party, year-end)
• Organize Welcome Mornings and After Work gatherings
• Create visual materials and internal communications

What We’re Looking For

• Strong organizational and multitasking skills
• Excellent interpersonal and communication abilities
• Service-oriented mindset and discretion
• Proficiency in office tools and systems
• Fluent in French, with professional English skills

Interested? Send your CV and cover letter.