Administrative Associate

FIBA 3x3 is the business unit managing 3x3 worldwide. The 3x3 Administrative Associate will join a multi-location team of 25 and provide administrative support to the FIBA 3x3 Operations Department.

Role Overview:

As a key member of the FIBA 3x3 Operations team, the Administrative Associate plays a key role in ensuring the smooth execution of day-to-day processes, supporting financial and logistical workflows, and enabling the team to deliver world-class 3x3 basketball events globally.

Tasks/ responsibilities

• Process documentation, extract and accurately record details for team reference
• Ensure data management systems and digital archive (e.g. MS Teams) are up to date
• Process account payables in line with established procedures (ensure accuracy of invoices, comply with policies, rate cards and contracts, etc.)
• Distribute invoices and follow up on accounts receivable collection
• Follow up on contract deliveries (VIK tracking & logistics)
• Provide support in registration of National Federations’ teams to various National Team competitions
• Support in surfacing Event information and distribute accordingly (Monday.com)
• Provide support to the team in various administrative tasks
• Support the team with Word and PowerPoint documents

Required competences:

• Minimum 2 years’ experience in similar position
• Highly proficient in spoken and written English. Other languages are a plus.
• Accounting knowledge & financial acumen is a plus
• Demonstrates autonomy, solution-oriented mindset and organizational skills to ensure timely delivery
• Great attention to detail
• Team-player with good communication skills
• Able to maintain high confidentiality, compliance with internal policies
• Good command of MS Office (especially Word and PowerPoint) and MS Teams
• Strong database management skills, including data entry, maintenance, and reporting using tools such as Excel
• Knowledge of Monday.com / TeamUp is a plus