Academic Events Coordinator

Academic Events Coordinator

Temporary contract / Glion, Switzerland

Glion Institute of Higher Education, a Sommet Education Group brand, is a private Swiss institution shaping the future of hospitality and luxury management education across 3 campuses in Glion and Bulle (Switzerland) and London (UK).

3rd in Hospitality and Leisure Management, 3rd in employer reputation in the 2026 QS World University Ranking.

Accredited by the New England Commission of Higher Education (NECHE) and Swiss Accreditation Council (SAC) as a University of Applied Sciences Institute.

Development, Distinctiveness, Joint Commitment, Openness and Sense of Service are the values driving our actions. We offer an innovative, collaborative and thriving environment.

Responsibilities:

• Supports the coordination and the implementation of academic events and experiential activities (e.g., masterclasses, field trips, immersions) in line with institutional priorities and program needs
• Monitor event planning timelines, standard operating procedures, and documentation
• Liaise with Academic Events Officer to coordinate the planning and execution of masterclasses and industry sessions
• Ensure smooth integration into the academic calendar and manage logistical details
• Supports the logistical organisation of all academic trips, including travel, accommodation, meals, scheduling, risk documentation, and participant communication
• Support academic teams in ensuring pedagogical relevance and optimal student experience
• Maintain clear communication channels for all stakeholders involved
• Attend all academic events, field trips. Masterclasses, on-site academic industry related events when required
• Manage students during academic excursions
• Organise and coordinate all logistical aspects: venues, transport, accommodation, catering, AV/IT requirements, safety measures, and student supervision
• Provide operational support on-site during major events or trips
• Handle real-time adjustments and troubleshoot logistical issues as needed
• Maintain shared calendars, event trackers, and planning tools
• Ensure experiential activities contribute positively to the overall student experience and meet academic quality standards
• Support communication with students regarding event details and expectations
• Gather student feedback and support post-event evaluation and reporting

Profile and experiences:

• Bachelor's or CFC is acceptable depending on prior experience and other credentials
• Experience in hospitality, education, event or service-oriented environments preferred
• Strong organizational and coordination skills
• Problem solving skills
• Project management skills
• Good verbal and written communication skills in English
• Ability to manage multiple activities simultaneously and follow established processes
• Capable of handling several requests at the same time
• Ability to manage stress and take appropriate decisions when needed

Other information:

• Location: GIHE Sàrl, Route de Glion 111, 1823 Glion
• Type of contract: defined period of time contract
• Activity rate: 100%
• Dates of employment: from 07.09.2026 to 12.02.2027