Albedis - Genève
Genève
Senior Legal Assistant / Team Leader - 100%
- 21 September 2026
- 100%
- Permanent position
- Genève
About the job
ALBEDIS is a leading Swiss recruitment partner, specialising in connecting talents and companies across a wide range of sectors, from support roles to executive positions. As a member of Interiman Group, ALBEDIS relies on the combined expertise of its partner brands to cover areas such as architecture and real estate, finance, IT, life sciences, legal, and human resources, with a presence throughout Switzerland (Bern, Geneva, Lausanne, Zurich).
Senior Legal Assistant / Team Leader - 100%
Company Description
On behalf of a law firm established in Geneva, we offer a position:
Senior Legal Assistant / Team Leader - 100%
Job Description
As part of a planned transition, the recruited person will benefit from a handover period allowing them to gradually take over all responsibilities related to the position.
Starting no later than 1 October 2026 is strongly desired.
This role has a dual dimension:
Senior legal assistance to several partners;
Progressive coordination of the firm’s administrative team, including Team Leadership and Office Management components.
The firm mainly operates in Corporate, banking law, M&A, labour law, and inheritance law.
Your main responsibilities
Assistance to two Partners
- Provide daily assistance to several Partners;
- Manage their calendars, appointments, and travel arrangements;
- Organise, prioritise, and anticipate various priorities;
- Ensure administrative follow-up of their activities and files;
- Interact with various internal and external contacts.
File management and follow-up
- Coordinate and monitor the various administrative and legal aspects of files, in French and English;
- Ensure deadlines are met and priorities are followed up;
- Prepare, format, and manage documents and correspondence;
- Coordinate exchanges with Partners and various stakeholders;
- Participate in certain meetings between Partners;
- Draft minutes, meeting reports, and internal notes;
- Ensure follow-up of decisions made and internal information transmission;
- Handle client invoicing and associated administrative follow-up.
Coordination of the administrative team
Ultimately, the recruited person will become a reference point for the administrative team, involved in legal assistance, reception, and intellectual property.
The assumption of this responsibility will be gradual during the handover period and will notably include:
- Daily coordination of the administrative team;
- Organisation and distribution of activities and priorities;
- Monitoring the smooth administrative operation of the firm;
- Coordination between Partners and teams;
- Internal communication and information transmission;
- Harmonisation and monitoring of working methods;
- Management of common organisational issues.
Profile sought
Education
- Master’s level higher education;
- Master’s in humanities or communication ideally;
- Other qualifications may be considered depending on the quality and relevance of professional experience;
Experience
- Minimum five years of professional experience;
- Experience gained within a Swiss law firm or in a directly comparable environment;
- Significant experience as a Senior Legal Assistant is highly preferred;
- Exposure to Corporate, business law, banking law, M&A, labour law and/or inheritance cases is a major advantage;
- First experience in team coordination, Team Leadership or Office Management is a real asset.
The role requires sufficient seniority and professional maturity to work directly with demanding Partners, while gradually becoming a reference person for the administrative team.
Language skills
- French: Excellent command and writing skills;
- Ability to draft minutes, reports, notes and internal communications with a high level of writing;
- English: Perfect command of spoken and written English, corresponding to a C2 level or near-native;
- Ability to work completely autonomously in this language.
IT skills
- Excellent command of Microsoft Word, Excel and PowerPoint;
- Knowledge of ELLE software is an advantage.
Personal skills
- Excellent presentation;
- Discretion and strong sense of confidentiality;
- Great rigour;
- Excellent organisational skills;
- Ability to manage several priorities simultaneously;
- Anticipation and proactivity;
- Autonomy;
- Diplomacy and interpersonal intelligence;
- Excellent communication skills;
- Natural leadership;
- Ability to collaborate with demanding contacts;
- Ability to unite and coordinate an administrative team.
