ADMINISTRATIVE + HR ASSISTANT (M/F) 100%

Originating from an industrial heritage dating back to the 19th century, GINOX is a group firmly established in Switzerland. Based in Montreux, the group designs and manufactures, in Switzerland and the United Arab Emirates, ventilation hoods, refrigerated cabinets, water drainage systems as well as cold, neutral and hot furniture intended for the professional kitchen world. Alongside its manufacturing activities, GINOX develops concepts each year and carries out turnkey kitchen projects for hundreds of new clients in Switzerland, Europe and the Middle East.

To complete our team based in Chailly-Montreux, we are looking for a:

Your tasks

Reporting to the Finance and Human Resources managers, you provide versatile administrative support and contribute to the daily management of HR activities. Your main responsibilities are as follows:

Administrative

• Ensure debtor follow-up, document reminders and prepare the necessary elements for litigation files

• Calculate project margins, check data consistency and report any discrepancies found

• Prepare and ensure the administrative follow-up of project completion meetings

• Support the organisation of transport and issue the administrative documents necessary for exports

• Perform an initial administrative review of contracts and general conditions, then forward points to be validated

• Establish and monitor purchase orders intended for suppliers until their receipt or closure

Human Resources

• Check staff hours, absences and clockings, identify anomalies and collect useful information for their correction

• Prepare employment contracts, amendments, certificates, letters and other HR documents according to the HR Manager’s instructions

• Participate in recruitments and ensure the administrative follow-up of employees, from their entry to their departure

• File and update administrative and HR records, while ensuring the confidentiality of the information processed

Your profile

• Commercial employee CFC; commercial professional maturity desired
• Proven experience in a versatile administrative role
• Basic knowledge of human resources, an asset
• Good command of office tools and ease with management IT tools
• Excellent command of French; B2 level English, a plus
• Rigour, reliability, organisational skills and ability to manage priorities
• Discretion, sense of responsibility and strict respect for confidentiality
• Team spirit, service orientation, autonomy, versatility and proactivity

We offer you

• A versatile role at the heart of administrative and HR activities
• A modern and pleasant working environment
• A stimulating, friendly and collaborative work atmosphere
• Opportunities for continuing education.
• Free parking

Are you ready to take up the challenge? Send us your complete application file (cover letter, CV in French, copies of work certificates and diplomas obtained).

Incomplete files will not be considered.