Quotation Assistant / Technical Administrative Assistant (M/F) 40-50%

Mandated by our client, a company active in the HVAC sector, we are looking for a

Quotation Assistant / Technical Administrative Assistant (M/F) 40-50%

Our client is seeking an organised, rigorous and dynamic person to strengthen their team. As a true administrative and technical support, you will ensure the follow-up of offers, quotations and administrative files, while guaranteeing deadlines are met through proactive follow-up with clients, suppliers and colleagues.

Your tasks

Quotation management

• Prepare and send requests for quotations to suppliers.
• Establish quotations in the EVA software.
• Check quotations before sending (services, amounts, annexes).
• Ensure deadline follow-up and create reminders in Outlook.
• Compile and keep submission files up to date in Teams.
• Prepare the necessary administrative documents.
• Follow up with clients to ensure ongoing offers are tracked.

Sanitation Department

• Handle client requests and prepare quotations.
• Ensure administrative follow-up of files.
• Remind clients about submitted offers.
• Prepare invoicing according to project progress.
• Collect documents necessary for subsidy files and CAMAC procedures.
• Participate in sending newsletters and communication actions.

Your profile

• You have proven experience in a similar role, ideally in construction, heating, building technology or an engineering office.
• You are comfortable with IT tools and proficient in the Microsoft Office suite. Experience with quotation software (EVA or equivalent) is a real asset.
• You demonstrate excellent organisation and can manage several files simultaneously.
• You are autonomous, methodical and have a sense of priorities.
• You possess excellent interpersonal and communication skills.

This position is for you if…

You do not hesitate to pick up the phone.

Following up with a client, supplier or installer is naturally part of your working method. You know how to advance files with diplomacy, perseverance and professionalism to ensure deadlines are met. You enjoy follow-up, coordination and the satisfaction of a job well done.

We offer you

• A varied activity within a dynamic company.
• A collaborative working environment.
• A role with responsibilities and great autonomy.
• Attractive working conditions and a stable position.