Junior Assistant to Finance and Purchasing Directors - SAP
Key information
Publication date:
26 April 2024Workload:
100%Contract type:
Temporary-
Place of work:
Genève
We are seeking an organized and detail-oriented Junior Assistant to support the Finance and Procurement Directors in an international headquarters setting. This role is temporary. The ideal candidate will be proactive, possess a strong sense of responsibility, and demonstrate excellent communication skills and have a great knowledge of SAP.
Our client is an international HQ.
Missions
- Calendar Management for the two directors and meeting organisations.
- Purchase Order Management: Follow up on Purchase Order requests in SAP, including checking supporting documents, collecting signatures, and storing documents in the appropriate repositories.
- Stakeholder Communication: Communicate effectively with internal stakeholders to obtain accurate information and ensure compliance with procedures.
- Vendor Management: Handle vendor creation and modification in SAP, and create purchase orders as required.
- Invoice Verification: Verify invoices against external resource timesheets, perform good receipts in SAP, and resolve invoicing issues.
- Filing and Archiving: Maintain accurate filing and archiving of all documentation for both departments.
- Ad-hoc Reporting: Generate reports on request, providing insights into purchase and procurement activities.
- Resources Management of all the contracts for external consultants
- Process Optimization: Participate in the optimization of procurement processes for the department, including financial commitments follow-up and forecasting activities.
Profil du candidat
- Professionalism: A mature attitude, integrity, and discretion are crucial for this role.
- Attention to Detail: Demonstrated respect for procedure requirements and deadlines.
- Technical Proficiency: Good knowledge and experience with SAP
- Computer Literacy: Proficiency in MS Office, especially in collaboration tools such as SharePoint, MS Teams, and Confluence.
- Communication Skills: Excellent verbal and written communication skills in English, with a service-oriented, "can-do" attitude.
Conditions et Avantages
Temporary work for 6 months.