Administrative Coordinator

On behalf of one of our clients, a Geneva-based non-profit organisation, we are looking for an:

Administrative Coordinator

100%

You will operate in a demanding and highly confidential environment requiring strong organisational skills, reliability and a proactive mindset.

Responsibilities:

• Coordinate and oversee daily administrative and operational activities.
• Manage calendars, meetings, travel arrangements and logistics.
• Handle correspondence and document management in both French and English.
• Support administrative and financial follow-up in coordination with external partners and accounting providers.
• Prepare expense reports, monitor invoices and contribute to budget and expense tracking.
• Coordinate interactions with suppliers, service providers and external stakeholders.
• Assist in the organisation of events, conferences, meetings and training sessions.
• Contribute to the coordination of projects and activities related to the organisation’s mission and initiatives.
• Support institutional communication activities and update communication materials and content.
• Ensure smooth office operations, including supplies management and administrative coordination.
• Prepare documents, presentations, reports and materials for management.
• Maintain a high level of confidentiality and professionalism when handling sensitive information.
• Actively contribute to the smooth functioning of an organisation committed to impactful and purpose-driven initiatives.

Profile:

• University degree or equivalent qualification.
• Proven experience in an administrative coordination, executive assistant or office management role within a demanding environment.
• Previous experience within a non-profit organisation, association or mission-driven environment would be considered a strong asset.
• Perfect command of both French and English, written and spoken.
• Excellent organisational and multitasking abilities with strong attention to detail.
• Excellent writing and communication skills.
• Ability to work autonomously while interacting effectively with a variety of stakeholders.
• High level of discretion, confidentiality and professionalism.