Executive Secretary for the Angiology Department

The Angiology Department is seeking an executive secretary for a workload of 80% to 100%, on a permanent contract, to complete its team. The starting date is scheduled for 1st December 2026.

Context:

The Lausanne University Hospital (CHUV) is one of the five Swiss university hospitals. Thanks to its collaboration with the Faculty of Biology and Medicine of the University of Lausanne and EPFL, CHUV plays a leading role in medical care, medical research, and education.

Attached to the Heart-Vessels Department (DCV), the Angiology Department provides outpatient and inpatient care for adult patients with arterial, venous, lymphatic, and microcirculation diseases.

Comprising a multidisciplinary team of about 50 people, the department works closely with other specialties in the department, notably vascular surgery.

Mission:

• You ensure the administrative management of medical staff: scheduling doctors, monitoring absences, holidays and replacements, as well as coordinating arrivals and departures
• You manage and monitor the administrative files of doctors (applications, hiring, promotions and evaluations) and participate in drafting and publishing job advertisements
• You provide administrative and organisational support to the head of department and the department chief: managing diaries, organising meetings, preparing files, correspondence and archiving
• You support senior doctors in managing their diaries, correspondence and files
• You contribute to the administrative organisation of symposia, congresses and training sessions, as well as to the smooth running of the secretariat
• You use planning tools such as Visualplanning and Polypoint.

Profile:

• You hold a Federal VET Diploma as a commercial employee or an equivalent qualification, ideally complemented by an executive assistant certificate
• You have 8 to 10 years of experience in a similar role
• You have excellent command of French, both spoken and written, possess excellent writing skills and good knowledge of English and German
• You demonstrate excellent organisational skills, planning and priority management
• You stand out for your autonomy, flexibility, initiative and adaptability
• You show discretion, confidentiality, diplomacy and assertiveness in your interactions
• You enjoy teamwork and maintain constructive relationships with a variety of interlocutors.

Depending on your profile, the salary scale will be between levels 7 and 8.

We offer:

Becoming a collaborator at the Lausanne University Hospital means benefiting from:

• First-class social benefits, 20 days paternity leave and 4 months maternity leave (with the possibility of an additional month of breastfeeding leave)
• Regular salary progression adapted to responsibilities
• A 13th month salary and 25 days of holiday per year
• A right to a minimum of three training days per year, with access to a varied offer within the CHUV Training Centre and partner training centres of the Canton of Vaud
• Facilitated access to one of the 500 furnished apartments offered in the surrounding neighbourhoods for people relocating to Switzerland from abroad
• Social, cultural and economic benefits offered to members of the H-Oxygène association
• Benefits offered within the mobility plan (discounts on public transport subscriptions, promotion of "Mobility" vehicles and discounts on the purchase of electric bikes)
• Quality hotel-standard staff restaurants in each hospital building with preferential rates.

Contact for information about the position: Dr Lucia Mazzolai, Head of Service, at 079 556 56 61