Institute Assistant 80%

About the job

Institute Assistant 80%

University of Applied Sciences and Arts Northwestern Switzerland FHNW, Institute for Social Planning, Organisational Change and Urban Development

Teaching, research and practice - we connect

Your tasks:

As the central point of contact for the institute, you support the institute management with financial and administrative processes, coordinate events and ensure the smooth running of the institute's daily operations.

• Finance & Controlling: Support with budget and workload planning in close cooperation with the university's service departments, time bookings and controlling as well as preparation of financial reports
• Administrative processes: Processing of creditor invoices, billing orders and credit card statements as well as coordination of administrative procedures
• Conferences & Events: Organisation and supervision of specialist conferences, planning of team events and meetings as well as support for internal events
• Hub function: First point of contact for institute staff, support with organisational questions, involvement in onboarding new employees

Your profile:

To successfully fill this versatile position, you bring the following:

• Commercial vocational training EFZ with further training at the level of federal executive assistant or equivalent
• Several years of professional experience in a comparable role
• Great interest in financial topics as well as administrative processes
• Very good MS Office skills and affinity for digital applications
• Interest in social work, urban development, social planning and organisational change
• Service-oriented, independent and reliable working style as well as strong organisational skills
• Confident German language skills and good spoken English skills

Your prospects:

Our attractive employment conditions include high flexibility regarding working hours and location. At the university, a culture of dialogue and transparent communication characterised by appreciation and trust is cultivated in collaboration. We consider scope for design and action as important resources for innovation. In addition, the diversity and differences of employees and students are lived as strengths of the university.

Your benefits:

Wide range of university sports

Cultural programme with lectures, concerts, theatre and films

Practised pay equality between women and men

Annual working time (42 hours/week) with option for part-time and home office

Diverse internal and external training opportunities

Start date: Position start from 31 March 2027 or by arrangement. Apply online Your workplace: University of Applied Sciences and Arts Northwestern Switzerland FHNW
Hofackerstrasse 30
4132 Muttenz Any questions? About the position:

Prof. Dr Jörg Dittmann, Head of ISOS (Institute for Social Planning, Organisational Change and Urban Development), Contact: +41 61 228 59 49

About the application process:

Marco Titzmann, HR Manager, Contact: +41 62 957 21 78

Will you soon be part of our team? We look forward to your application.
The initial interviews are planned for 21 and 24 September 2026.

www.fhnw.ch/de/soziale-arbeit