NAT PRI - Executive Assistant (medical leave replacement) - 400 028

Executive Assistant

Campus des Nations - Primary School

Work on all administrative aspects of the administrative office of the Primary school.

Quick facts

• Campus: Nations - Geneva
• Department: Primary School
• Contract Type: Fixed-term, 6-8 weeks, 70 to 100%
• Start Date: October 2026
• Reference : 400 028
• Application Deadline: 2 October 2026

About Ecolint & Campus des Nations

Founded in 1924, and enjoying close ties with the UN, the International School of Geneva (Ecolint) is the world's first international school. Today, we educate around 4,500 students representing 130 nationalities across eight schools. Ecolint prides itself on its history of pedagogical innovation, including the creation of the International Baccalaureate.

Campus des Nations is a pioneering IB World School located in the heart of Geneva's international quarter. We are committed to putting student learning at the centre of all our activities, fostering an environment where diversity is celebrated and every student is encouraged to reach their highest potential.

Your role and responsibilities

Support the smooth functioning of the office in administrative tasks:

• Students admissions process / leaving students procedure
• Support with students' admissions files
• School correspondence (letters, attestations, emails, etc)
• Organisation parents & teacher events
• Equipment order for the department and track orders
• Other administrative tasks including translations, creating spreadsheets, presentations
• And any other task delegated by the school leadership

Provide children direction and support:

• Approachable and available to support children accessing specific people
• Participate in overseeing student files (creation and updating of student data)
• Create electronic files for all new children and keep them updated, adding academic reports and other additional reports
• Creating attestations and certificates of enrolment

Ensure up to date and functional technology:

• Update of the different distribution lists

Support communications management and relationships building:

• Assist with organisation of school events: parent teacher conferences, graduation ceremonies, pedagogical days etc.

Who we are looking for

• Executive assistant qualification or similar
• 2-4 years of work experience as an assistant
• Bilingual French/English. Other languages an asset
• Caring personality who enjoys working with a community
• Good teamwork and active listening skills
• Flexibility and adaptability
• Strong IT skills, Google environment fluent
• Excellent organisational skills
• Able to work autonomously
• Self-reflective and able to solve complex problems
• Experience in support with budget and accounting
• Previous experience in an IB school an asset

How to apply

Candidates are asked to apply online via our recruitment platform, including:

• An up-to-date CV.
• A cover letter.
• The contact details of three references (including your current or most recent employer).

Applications must be submitted to Mrs Isla Gordon, Primary School Principal, Campus des Nations, by 2 October 2026, citing reference number 400 028.

Please note that only applications submitted via our website will be considered:

https://www.ecolint.ch/en/job-opportunities

Child Protection and Diversity

The International School of Geneva values and promotes diversity among its staff. As such, we welcome applications from candidates with diverse backgrounds and experiences. The School is deeply committed to protecting and promoting the well-being of children. All selected candidates will undergo rigorous background checks and child protection screenings appropriate to their position, including reference checks with former employers and relevant authorities.