Executive Assistant to MD (12-Month Fixed-Term Contract)

As Executive Assistant to the CEO, you will play a pivotal role in ensuring the smooth and efficient management of the CEO's day-to-day activities. Acting as a trusted business partner, you will coordinate complex schedules, facilitate communication with internal and external stakeholders, and provide high-level administrative and organizational support.

This position requires excellent judgment, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage the CEO's complex calendar, scheduling meetings and coordinating priorities.
• Organize domestic and international travel arrangements, including itineraries, accommodation, visas, and logistics.
• Prepare meeting materials, presentations, reports, and correspondence on behalf of the CEO.
• Act as a key point of contact between the CEO and internal and external stakeholders.
• Coordinate leadership meetings, executive committees, and board-related activities.
• Draft, proofread, and manage professional communications in English and French.
• Follow up on action items and ensure timely execution of agreed deliverables.
• Handle confidential information with the highest level of discretion and professionalism.
• Support project coordination and contribute to special business initiatives as required.
• Assist with office management and administrative matters when needed.

Profile

• Previous experience as an Executive Assistant supporting a CEO, Managing Director, or senior executive.
• Experience within an SME, entrepreneurial, or fast-paced environment is highly desirable.
• Excellent organizational and prioritization skills with strong attention to detail.
• Ability to anticipate needs, solve problems proactively, and work independently.
• Strong communication and interpersonal skills.
• Highly trustworthy and comfortable handling sensitive and confidential information.
• Proficiency with Microsoft Office Suite (Outlook, PowerPoint, Word, Excel, Teams).
• Fluent English and French are required; additional languages are an asset.

Qualifications

• Bachelor's degree, commercial diploma, or equivalent qualification.
• Minimum 5 years of experience in an Executive Assistant, Personal Assistant, or similar senior administrative role.
• Proven experience supporting C-level executives.

• Opportunity to work closely with an experienced CEO and gain broad business exposure.
• Varied and visible role within an international SME environment.
• Centrally located offices in Geneva.
• Collaborative and professional working atmosphere.
• Fixed-term contract of 12 months with competitive compensation and benefits.