Workforce Planning Manager (m/f/d)

Do you keep an overview even when festivals and events are planned simultaneously? Do you combine forward-looking workforce planning with clear leadership and a confident sense of available capacities? Then this is your role.

Your role: As Workforce Planning Manager, you are responsible for cross-departmental personnel requirements, capacity and deployment planning for the entire Festival & Event area including catering. You lead the on-site management team and coordinate the personnel deployments of the entire area in close cooperation with the involved teams. You bring together personnel requirements, availabilities, qualifications and working hours into a reliable, needs-based and forward-looking plan. This ensures that the right number of qualified employees are deployed at the right place at the right time.

We offer

• A central key role in the further development of our Festival & Event area
• Lots of creative freedom in a versatile role with responsibility for workforce planning, team leadership and shaping successful events
• Close collaboration with a wide range of internal & external stakeholders
• A dynamic working environment with high personal responsibility and direct influence on operational implementation
• Individual training and development opportunities that advance you professionally and personally
• A growing company with a clear identity and strong brand
• 30% employee discount & regular team events

Your tasks

• Personnel requirements, capacity and deployment planning: You determine the personnel requirements for festivals, catering and lunch deployments and create the complete deployment and shift planning for the area. You manage working hours, availabilities, qualifications and workload of the deployed employees and ensure needs-based personnel coverage.
• Leadership and development of the on-site management team: You lead your team, support employees in their development and promote committed collaboration. In regular meetings, you agree on goals and implement appropriate development measures.
• Development and promotion of the festival and event personnel pool: You develop the qualifications and deployment possibilities of the entire personnel pool of the area. Together with the responsible managers, you identify development needs, coordinate training and ensure that enough qualified employees are available for different functions.
• Personnel requirements forecasting and recruiting: You forecast future personnel needs and initiate recruitment early. You create job descriptions and requirement profiles and participate in the selection and hiring of new employees.
• Support of festival and event planning: You support the Festival & Event Manager in planning and organising festivals and events. You contribute, among other things, the perspective of workforce planning, shift allocation, working hours and operational feasibility.

Your profile

• Several years of experience in workforce deployment planning, event organisation, gastronomy or a comparable dynamic environment
• Experience in leading employees
• Very good understanding of capacity, shift and working time planning
• Strong organisational and analytical skills as well as enjoyment of numbers and structured planning bases
• Confident handling of digital project management and planning tools as well as MS Office and an efficient, responsible use of AI
• Clear, binding and appreciative communication with different employee groups and interfaces
• Independent, pragmatic and solution-oriented working style even with short-term changes
• High flexibility and willingness to provide on-site support at important festivals and events as needed
• Languages: Very good German and English skills, additional languages are an advantage

What is important to us

• Forward-looking planning: You plan several weeks and months ahead while always keeping the operational day-to-day in view. You make well-founded planning decisions and coordinate dependencies early with the responsible roles.
• Binding leadership: You lead employees clearly, fairly and development-oriented, creating orientation and reliability within the team.
• Responsible personnel deployment: You handle working hours, availabilities and personnel capacities carefully and find pragmatic solutions even in case of changes.
• Structure and reliability: You keep planning data, agreements and personnel matters consistently up to date, transparent and comprehensible.
• Flexibility in dynamic situations: You keep an overview even with short-term changes, seasonal peaks and several simultaneous deployments and quickly find practical solutions.