Executive Assistant 60-80%
- 31 August 2026
- 100%
- Permanent position
- Berne
About the job
Movetia is the national agency for exchanges and mobility. At the request of the Confederation and the cantons, we promote exchange, mobility or cooperation activities at all levels of education - in Switzerland, Europe and worldwide.
Our vision: all young people should have a memorable experience in another linguistic or cultural region during their education. Because exchanges broaden perspectives, strengthen social cohesion and foster key skills for the future such as critical thinking, creativity, autonomy, open-mindedness and intercultural understanding. We thus contribute to the development of the Swiss education area - interconnected, diverse and future-oriented.
You are at the heart of the action. You anticipate, keep an overview even when many topics progress in parallel and you enjoy creating the conditions that allow others to work efficiently? You organise with foresight, communicate confidently and know how to set priorities? Then you are in the right place.
Your tasks
Your profile
What does Movetia offer you?
Much more than "just a job"! With us, you work on topics that inspire and bring people together. Within a team of about 55 motivated colleagues, you can have a real impact. Our corporate culture offers you a great deal of freedom and autonomy.
And also:
• A modern and pleasant office in the very centre of Bern
• A hybrid working model with up to two days of remote work per week
• Regular team events
• Flat-rate contributions for mobile phone and public transport
• Paid short breaks as well as a compensatory day when certain variable public holidays fall on a weekend
• Risk premiums for LPP and ANP insurances (pension fund and non-occupational accidents) are fully covered by Movetia
Have we piqued your interest? We look forward to receiving your complete application via our online portal!
Our HR specialist, Andrea Zurfluh (andrea.zurfluh@movetia.ch), is happy to answer any questions.
***For this position, we do not accept applications submitted by recruitment agencies***
Our vision: all young people should have a memorable experience in another linguistic or cultural region during their education. Because exchanges broaden perspectives, strengthen social cohesion and foster key skills for the future such as critical thinking, creativity, autonomy, open-mindedness and intercultural understanding. We thus contribute to the development of the Swiss education area - interconnected, diverse and future-oriented.
You are at the heart of the action. You anticipate, keep an overview even when many topics progress in parallel and you enjoy creating the conditions that allow others to work efficiently? You organise with foresight, communicate confidently and know how to set priorities? Then you are in the right place.
Your tasks
- You prepare meetings, appointments, trips and events and ensure rigorous follow-up
- You keep an overview of outstanding tasks, mandates and deadlines and ensure that nothing is forgotten.
- Proactive management of the director's agenda and coordination of appointments, commitments and internal and external requests
- You support the preparation of correspondence, presentations, documents and other materials intended for management
- Organisation and support of executive board and foundation council meetings, from annual planning and agenda setting to preparation of documents and minutes, including documentation and follow-up of decisions
- You coordinate certain management meetings with external institutional partners
- You independently handle organisational and administrative files and participate in cross-functional projects and activities
- Contribution to the development of work, information and filing processes related to management as well as optimisation and digitisation of our administrative working methods
Your profile
- Initial commercial training or equivalent, supplemented by relevant further training, ideally as an executive assistant, in management or business administration, or a tertiary-level diploma with corresponding professional experience
- Several years of experience in a demanding assistance, staff or coordination role, ideally with an executive board or management
- Experience in organising and supporting management bodies. Experience in the education sector, public sector or a politically related environment is an advantage
- You express yourself fluently, both orally and in writing, in German or French and have very good knowledge of the other language. You also have good knowledge of English; Italian is an asset
- You always handle confidential information professionally and discreetly
- You have excellent command of digital work tools and a good understanding of efficient digital work processes, document management and information organisation
- You are willing to use new digital tools responsibly and appropriately, including applications based on artificial intelligence
What does Movetia offer you?
Much more than "just a job"! With us, you work on topics that inspire and bring people together. Within a team of about 55 motivated colleagues, you can have a real impact. Our corporate culture offers you a great deal of freedom and autonomy.
And also:
• A modern and pleasant office in the very centre of Bern
• A hybrid working model with up to two days of remote work per week
• Regular team events
• Flat-rate contributions for mobile phone and public transport
• Paid short breaks as well as a compensatory day when certain variable public holidays fall on a weekend
• Risk premiums for LPP and ANP insurances (pension fund and non-occupational accidents) are fully covered by Movetia
Have we piqued your interest? We look forward to receiving your complete application via our online portal!
Our HR specialist, Andrea Zurfluh (andrea.zurfluh@movetia.ch), is happy to answer any questions.
***For this position, we do not accept applications submitted by recruitment agencies***
