Office Coordinator 40% - Student

Are you motivated by a dynamic daily routine, never static? Are you the person called upon when things need organising, unblocking, or sorting out?
Are you available at 40% and ready to be at the heart of a lively office life? This job could be yours.

About the role

At Academic Work, we have been supporting early career professionals for nearly 30 years. What sets us apart? A strong corporate culture and unwavering commitment from our employees.

And this is where you come in: we are looking for a 40% Office Coordinator to support the daily life of our Geneva office.

In this role, you are the central contact point of the office: you ensure everything runs smoothly – from the coffee machine to presentations for the Branch Manager. You are both the logistical conductor, daily problem solver, and guarantor of the office’s smooth operation in front of demanding sales teams. In short, the person without whom the office would not run as well.

Tasks

• Manage office organisation: supply orders, internal requests (equipment, IT), monitoring consumables, setting up workstations
• Be the contact person for external service providers (cleaning, concierge, deliveries, etc.)
• Create weekly presentations and support the Branch Manager in communication dissemination
• Lead the design and logistics of internal events with unifying energy (from weekly aperitifs to the Christmas party)
• Manage office management expenses and coordinate with the Finance team
• Monitor and handle contact/info calls and emails

We are looking for

Ideally, you are:

• A student enrolled for at least another 12 months
• Possessing a true sense of service, able to say no and prioritise
• Organised, responsive, and with excellent stress resistance to keep a cool head in the face of unforeseen events and emergencies
• Driven by positive and communicative energy, naturally contributing to a good working atmosphere
• Comfortable with the Google Office suite (Google Sheets, Google Slides, etc.)
• Fluent in French, with a very good level of English (C1)
• Available at 40% (4 shifts per week) with mandatory presence Monday morning and Thursday afternoon, plus two additional shifts of choice between Mondays, Tuesdays, Wednesdays, and Thursdays
• Flexible up to 50% during certain periods (end of March, for example)
• Motivated to participate in key Branch events (Goal Trip, Summer, Autumn, Christmas)

Our recruitment process

This recruitment process is managed by Academic Work.

Our selection process is ongoing and the advertisement may be closed before the recruitment process is complete if we have moved to the next phase. The process includes two tests: a personality test and a cognitive test. These tests are tools to find the right talent for the right position, ensuring equality, diversity, and a fair process.