Administrative Coordination Manager at 80%

Directly reporting to the Secretary General, you hold a central role within the municipal administration. You ensure the coordination and monitoring of cross-functional administrative files and are responsible for the organisation and smooth operation of the municipal reception, which consists of two collaborators.

Responsibilities:

- Ensure the coordination and administrative follow-up of cross-functional files within the municipal administration;

- Organise and supervise the operation of the reception, manage the team and guarantee the continuity and quality of the welcome;

- Coordinate the handling of mail, the monitoring of deadlines and the circulation of information within the administration;

- Ensure the management and administrative follow-up of various municipal services, authorisations and procedures;

- Prepare and ensure the administrative follow-up of meetings, files and decisions;

- Ensure the proper use and updating of administrative management tools, databases and internal procedures;

- Actively participate in the reliability, simplification and continuous improvement of administrative processes;

- Work closely with the Secretary General and the various departments of the administration.

Experience within a public administration, ideally municipal, is an asset.

Specific conditions of employment:

- Certificate as an executive assistant or a university degree considered equivalent;

- Proven professional experience in an administrative role including responsibilities for coordination and file monitoring;

- Demonstrated experience or aptitude in managing a small team;

- Excellent command of French, both spoken and written;

- Very good command of IT tools and ease with digital environments;

- Excellent organisational skills, rigor and ability to manage several files and deadlines simultaneously;

- Autonomy, initiative and ability to set priorities;

- Interpersonal skills, sense of collaboration and public service;

- Professional discretion and strict respect for confidentiality.