Project Assistant

The Directorate of Architecture and Buildings (DAB) is responsible for the planning, programming, development, construction and maintenance of all buildings of the State of Vaud.

As a project assistant, you provide support to domain managers and project leaders in the administrative follow-up of construction projects and contribute to the smooth administrative functioning of the team.

• Research, select and gather the necessary elements for the preparation of tender adjudications, compile internal files and ensure their follow-up
• Manage the administrative follow-up of construction matters and ensure the administrative maintenance of the project schedule
• Check and process contract proposals, work orders and invoices, while ensuring their management in the database
• Verify the compliance of documents in accordance with internal requirements and directives regarding delegation of signing authority
• Inform contacts about procedures and the follow-up of construction matters and ensure liaison between the various internal and external stakeholders
• Provide administrative support to project leaders and domain managers, notably by organising and preparing meetings, proofreading documents, managing emails and phone calls, filing and archiving files, as well as updating lists and various documents.

For further information, you can consult the specifications here or contact Mr Claudio Iglesias, DAB Director at 021 316 73 21.

• Bachelor's degree or equivalent training in a field related to construction
• Additional training in project management is desirable
• At least 5 years of professional experience in the construction field and at least 10 years in managing complex files and project follow-up
• Proficiency in IT and office tools, organisational and planning skills, excellent writing abilities.
• Autonomy, sense of priorities, interpersonal skills and interest in public service.

Our professions cover various fields such as architecture, engineering, sustainability, archaeology, monument and site conservation, land expertise, property management, stewardship, concierge services, purchasing, logistics, printing technologies, human resources and finance.

For more information, click here to visit our website.

To learn more about our benefits, visit our Employer State page.