Strategic Executive Assistant to CFO

We are seeking a highly capable and agile professional to support a C-level executive in a hybrid Executive Assistant / Finance capacity.

This is a newly created role, offering a unique opportunity to build structure from the ground up in a dynamic, fast-evolving environment.

• Act as a strategic partner and trusted right hand to the CFO, ensuring smooth day-to-day operations and effective time management
• Proactively manage and continuously optimize the CFO's calendar, priorities, and scheduling, anticipating needs and resolving conflicts before they arise
• Prepare the CFO for internal and external engagements through high-quality briefing notes, summaries, and talking points
• Draft, review, and manage professional correspondence in English and French, ensuring accuracy, clarity, and appropriate tone
• Organize and coordinate meetings, committees, and governance forums, including logistics, agendas, and supporting materials
• Attend key meetings when required, take minutes, track decisions and action points, and ensure timely follow-up across stakeholders
• Manage travel arrangements and complex itineraries with a focus on efficiency and alignment with business priorities
• Handle confidential and sensitive information with the highest level of discretion and sound judgment

• Support the CFO in preparing and reviewing financial reports, dashboards, and presentation materials
• Assist in budget planning cycles and ongoing financial monitoring activities
• Perform financial data consolidation, basic analysis, and quality checks to ensure accuracy and consistency
• Contribute to the preparation of materials for Board meetings, Finance Committees, and audit processes
• Liaise with internal finance teams, external auditors, and financial institutions to ensure smooth coordination and information flow
• Ensure that all financial deliverables are clear, well-structured, and aligned with decision-making needs

• Support the delivery of strategic finance and cross-functional projects by tracking timelines, deliverables, and dependencies
• Ensure strong follow-up and execution discipline across initiatives led or overseen by the CFO
• Identify risks, bottlenecks, or delays and proactively escalate or help resolve issues
• Contribute to process improvement initiatives, helping to define and implement new ways of working in a newly created role
• Assist in building structure, tools, and documentation as the function evolves

• Act as a key interface between the CFO and internal and external stakeholders, ensuring smooth, professional, and efficient communication
• Build and maintain strong working relationships with senior leaders, partners, and key actors within the Geneva financial ecosystem
• Facilitate coordination across teams, ensuring clarity, responsiveness, and alignment
• Support the CFO in maintaining a strong external presence through well-prepared interactions and materials

Working Style

• Agile, "start-up-like" environment
• Ability to switch quickly between topics and priorities
• High level of flexibility required

Role Split

• ~70-80% Executive Assistant responsibilities
• ~20-30% Finance-related responsibilities