Executive Assistant (Finnish?Speaking)

We are seeking a professional and proactive Executive Assistant to support a senior executive in a international environment. The role requires sound judgment, and the ability to operate with discretion across cultures and time zones. The ideal candidate is fluent in Finnish, comfortable working in an international context, and able to act as a trusted partner to senior leadership.

• Manage complex calendars, meetings, and international travel arrangements across multiple time zones.
• Prepare agendas, presentations, briefing notes, and follow?up actions for executive meetings.
• Serve as a key liaison with internal teams and external stakeholders, handling communications with diplomacy and confidentiality.

• Provide tailored personal support to the executive, including coordination of personal appointments, logistics, and ad?hoc requests.
• Assist with personal travel arrangements, scheduling, and selected private administrative matters, ensuring discretion at all times.
• Anticipate personal and professional needs, proactively resolving issues before they arise.

• Support board, committee, or governance?related meetings.
• Assist with confidential projects and sensitive initiatives.
• Coordinate with international offices, service providers, and external partners as required.

Required Experience & Skills

• Proven experience as an Executive Assistant (or equivalent) supporting senior or C?level executives, ideally in an international environment.
• Fluency in Finnish and English is essential; French is a strong advantage.
• Exceptional organisational, communication, and prioritisation skills.
• High degree of discretion, professionalism, and emotional intelligence.
• Strong proficiency in Microsoft Office and modern collaboration tools.

Personal Attributes

• Trustworthy, calm, and composed under pressure.
• Proactive, service?oriented, and highly detail?focused.
• Culturally sensitive and able to adapt to changing priorities.
• Naturally anticipates needs and takes ownership of outcomes.