Administrative Assistant

The EPFL Science Promotion Service (SPS) in Valais is looking for a 40% Administrative Collaborator to contribute to the organisation and success of its activities aimed at young people, schools and the general public. At the heart of the operational functioning of the SPS Valais branch, you will ensure the administrative, logistical and organisational coordination of science outreach programmes and events.

In close collaboration with the SPS team members, you will ensure the smooth running of activities, from their promotion to collecting feedback, including managing registrations and liaising with schools and parents. Through your commitment, you will help introduce science and technology to young people in French-speaking Switzerland and actively participate in the awareness and inspiration mission carried by EPFL.

• Ensure the administrative, organisational and logistical management of the service’s science outreach activities in Valais.
• Manage the promotion of activities, registration follow-up and communication with parents, schools or other relevant contacts.
• Organise the resources necessary for the activities, including booking venues and preparing materials and documentation.
• Contribute to the monitoring and development of activities by collecting and analysing participant feedback and preparing summaries required for service reports.
• Participate in team meetings and contribute to a spirit of collaboration, mutual support and sharing within the service.
• Take part in various events organised by the Science Promotion Service as needed.

• Professional experience in administrative management and support of activities or projects, ideally in the field of science outreach, education and/or event management; additional training in these areas is an asset.
• Experience in managing administrative processes involving registration follow-up, coordination with external audiences and simultaneous management of multiple deadlines.
• Experience interacting with diverse external audiences, particularly schools, children, parents and institutional partners; good knowledge of the school environment in Valais is an asset.
• Excellent command of French is essential; proficiency in English and/or German is an advantage.
• Very good organisational skills and ability to work independently, take initiative and collaborate effectively within a team.
• Flexible working hours allowing occasional presence at institutional events during the week and some Saturdays per year, with time compensation according to current arrangements.

At EPFL, we believe that everyone can achieve great things when working in a supportive, respectful and success-oriented environment. By joining our institution, you will help shape the future of society through education, research and innovation.

We offer an inspiring, international and collaborative working environment where your contribution has a tangible impact and your ideas are valued. Thanks to a flexible working framework and attractive employment conditions, we are committed to creating an environment where everyone can thrive, develop their potential and make a difference.

Beyond your professional activity, our campuses host a dynamic community in a unique setting, supported by numerous initiatives promoting equality, inclusion, diversity, well-being and sustainability. Throughout the year, a varied programme of cultural, sporting and community activities also enriches campus life.

Discover our employment conditions and the benefits offered to our collaborators.

Starting date: as soon as possible

Workplace: EPFL Valais-Wallis, Sion (with occasional travel to EPFL Lausanne)

Minimum workload: 40%

Maximum workload: 40%

Contract type: Fixed-term contract

Duration: 1 year renewable

Reference: 2512