Accounting and Administration Assistant

Presentation:

ECAL/Lausanne University of Art and Design is a key institution on the art and design scene. It offers six Bachelor programmes (Visual Arts, Cinema, Graphic Design, Industrial Design, Media & Interaction Design, Photography) and six Master programmes (Visual Arts, Cinema, Product Design, Digital Experience Design, Photography, Type Design). It also provides a Preparatory Year that prepares students for entry into its departments and two Master of Advanced Studies in Design for Luxury & Craftsmanship and Design Research for Digital Innovation.

Main Responsibilities:

In collaboration with the Finance and HR team, you will:

• Manage routine accounting and financial operations;
• Establish and monitor invoicing for tuition fees, projects, mandates, infrastructure and other services;
• Enter accounting entries into the financial ERP (Oracle) and participate in reconciliations as well as periodic and annual closings;
• Handle the administrative and financial monitoring of research and development activities, including cost control, budget tracking and preparation of financial reports;
• Carry out operational activities related to the management of visiting professors, in collaboration with department heads and the secretariat;
• Coordinate administrative procedures related to insurance and follow up on claims;
• Support staff in their administrative and accounting procedures;
• Contribute to the continuous improvement of procedures, processes and management tools;
• Provide administrative support to the Finance, Human Resources and Administration sectors.

Profile sought:

• Federal Certificate of Competence (CFC) as a commercial employee or equivalent qualification
• Additional training in accounting and finance (an asset)
• Proven experience in a versatile accounting, financial or administrative role
• Proficiency with IT tools (Office 365, Teams)
• Strong knowledge of a financial ERP (Oracle or equivalent)
• Ability to coordinate processes involving multiple stakeholders
• Rigour, sense of responsibility and public service ethics
• Adaptability, flexibility, organisation, priority management
• Team spirit, listening skills and communication

Work rate: 80%

Start date: immediate or to be agreed

Contract duration: permanent contract

Level: 7

Workplace: Renens

Applications: Please send your complete application (cover letter, CV, copies of diplomas and work certificates) only via jobup.ch.

Application deadline: 28 September 2026

ECAL/Lausanne University of Art and Design adopts a recruitment policy promoting equal opportunities. Each application will be treated confidentially.