Administrative Assistant at 90%

The CVAJ is an association serving children and young people in the canton of Vaud. Its mission, complementary to public action, aims to contribute to promoting assistance for children and youth. The CVAJ consists of various structures, including L’Accueil en Milieu Familial (AMIFA), which is the day family care system of the Réseau L that allows children to be cared for in a family environment by an approved family carer (AMF), and the Maison de l’enfance (MDE), which is an open, inclusive, and welcoming place where children and parents can meet, share, have fun, and learn together.

To complete the administrative teams of AMIFA and the Maison de l’enfance, the CVAJ is looking for a

General mission: you will be responsible for the daily management of administrative, HR, financial, and logistical aspects for these two structures, coordinating and leading internal processes and acting as a strategic and operational partner to the service management of AMIFA and the Maison de l’enfance.

Main responsibilities:

• Ensure the rigorous management and processing of reception, information, files, data, letters, emails, official documents, and all other correspondence.
• Supervise and ensure the administrative, logistical, and financial organisation of internal and external meetings and events.
• Manage operating permits and institutional arrangements.
• Ensure budgetary and financial monitoring in coordination with management.
• Control and ensure the validation of invoicing.
• Coordinate and monitor the annual evaluation process.
• Verify the implementation and accuracy of salary variable control processes.
• Ensure proper administrative maintenance of personnel files (absences, holidays, training, documents, certificates, etc.).
• Coordinate the follow-up of infrastructure needs (premises maintenance, upkeep, equipment).
• Manage stocks, orders, supplies, equipment, and technical interventions.

Expected profile:

• Commercial employee CFC
• Federal diploma as executive assistant or equivalent qualification
• Proven experience in administration in the social or early childhood sector
• Comfortable with IT tools and management software (Excel, HR/finance tools, work time management)
• Excellent writing skills
• Interpersonal skills enabling the creation of a climate of trust and collaboration and ability to work in a multidisciplinary team
• Analytical capacity and written formalisation of work
• Rigour, autonomy and discretion, empathy, active listening, systemic vision

Why join us?

You have a strong interest in the childhood and social sector and wish to have the opportunity to play a key administrative role in human-scale structures committed to the childhood sector, to be integrated into a stimulating environment with dynamic teams and varied missions, and to benefit from attractive working conditions as well as recognition of skills.

Start date: 1 December 2026 or to be agreed.

Salary conditions: class 6, EQUITAS scale.

Work locations: Rue Saint Martin 25 and Rue Côtes de Montbenon 16a, 1003 Lausanne

For any information:

Mélanie Nuzzo, director of the Maison de l’enfance, 078/201.82.57

Marie Suon, director of AMIFA, 077/511.05.69

We will only respond to complete applications sent in a single PDF to emploi@cvaj.ch no later than 30 September 2026 (applications sent via the Jobup platform will not be considered).