HR Coordinator

As part of its activities in Switzerland, an international company is looking for its future:

Reporting to the Finance Department and working closely with managers, local teams, and the Group's international HR contacts, you will manage Human Resources for the various Swiss entities.

As a key and close HR contact, you support employees and managers throughout the employee lifecycle. You will work across a particularly broad generalist HR scope, including supporting managers, personnel administration, payroll, social insurance, recruitment, reporting, audits, as well as local and international HR projects.

You will be required to manage a variety of requests simultaneously, some sensitive and sometimes urgent, while ensuring data reliability, meeting deadlines, and compliance with Swiss legislation.

This position is aimed at an autonomous, organised, rigorous, and versatile person.

Your main responsibilities

Supporting employees and managers

• Advise managers on daily HR issues
• Support employees through the different stages of their professional journey
• Participate in managing sensitive individual situations, conflicts, and relational issues.
• Ensure the application of internal procedures and Swiss labour law
• Contribute to maintaining a positive working atmosphere and close HR communication

Reporting, Group coordination and HR projects

• Prepare and update HR dashboards and reports for Switzerland as well as other Group countries
• Collect, verify and transmit HR data and information requested by the Group, respecting deadlines and internal requirements
• Respond to ad hoc Group requests concerning employees, headcount, payroll, social benefits, absences or local HR processes
• Ensure coordination with international HR contacts and ensure the reliability of communicated data
• Update organisational charts and employee data in HR systems.
• Participate in the deployment and improvement of HR tools and processes
• Contribute to the Group's local and international HR projects
• Participate in the implementation of training, skills development and employee engagement actions
• Identify and propose improvements to simplify and secure HR processes

Recruitment and integration

• Gather and analyse recruitment needs with managers
• Write and publish job advertisements
• Manage applications, pre-selections and interviews
• Support managers in the selection process
• Prepare employment offers and contracts
• Organise the administrative and operational integration of new employees
• Monitor probation periods and various integration stages
• Manage recruitment and follow-up of interns, apprentices, temporary workers and fixed-term contracts
• Coordinate with schools, universities, recruitment agencies and external partners

Personnel administration

• Manage the entire employee lifecycle, from entry to departure
• Draft employment contracts, amendments, work certificates, attestations and other HR documents
• Create, maintain and ensure compliance of personnel files
• Manage affiliations and deregistrations with social insurances and partner organisations
• Monitor work and residence permits, especially for cross-border and international employees
• Track absences, holidays, maternity leave, sick leave and accidents
• Respond to employee and manager questions regarding internal policies, social insurance and Swiss labour law
• Ensure administrative follow-up of entries, transfers, changes in activity rates, promotions and departures
• Guarantee confidentiality and reliability of personal and contractual data

Payroll and social insurance

• Prepare, verify and transmit monthly payroll variables
• Collaborate with external providers and finance teams to ensure salary accuracy and compliance
• Perform monthly payroll checks and follow up on any corrections
• Manage declarations to social insurances: AHV, accident insurance, daily allowances, maternity/paternity, occupational pension and family allowances
• Monitor withholding tax and special situations of cross-border employees
• Participate in monthly and annual closings and in the preparation of salary certificates
• Prepare documents and supporting evidence for internal and external audits
• Collaborate with accounting and finance teams for controls, reconciliations and closings related to personnel costs

Cross-cutting topics related to the work environment

• Handle various cross-cutting issues necessary for the smooth daily operation of offices
• Manage or coordinate parking space allocation and related requests
• Contribute to workstation layout and implementation of suitable ergonomic solutions
• Participate in organising internal events, including year-end events
• Ensure, in collaboration with relevant contacts, the safety, comfort and good working conditions of employees

Profile sought & skills:

• Higher education in Human Resources, management, Swiss labour law or equivalent field
• Personnel management assistant certificate or Federal HR specialist diploma appreciated
• Proven experience in a generalist HR role in Switzerland
• Good knowledge of personnel administration, social insurance and Swiss payroll principles
• Good knowledge of Swiss labour law
• Excellent computer skills, especially Excel
• Good command of English, both spoken and written

Personal qualities:

• High autonomy and sense of responsibility
• Excellent organisation and ability to manage multiple priorities simultaneously
• Rigor, reliability and attention to detail
• Responsiveness and ability to handle sensitive or urgent requests
• Discretion and absolute respect for confidentiality
• Service orientation and interpersonal ease
• Analytical mind and ability to propose solutions
• Flexibility and adaptability
• Ability to work with many contacts, in Switzerland and internationally.
• Aptitude to thrive in a demanding, dynamic and constantly evolving environment

Please attach a complete application file including your CV, a cover letter, work certificates as well as copies of your diplomas.

Work rate: 80%