Versatile Secretary - 80% (M/F)

Do you have some initial experience as a secretary? Are you comfortable with the Swiss administrative system? Don’t hesitate any longer and join our client, a human-sized wealth management firm!

About the role

As a secretary, you will be the central contact point for the administrative management of the organisation. You will ensure the smooth running of daily operations while managing relationships with service providers, clients, and Swiss administrative matters.

We offer you
We offer you a 6-month Try & Hire opportunity leading to an extension.

Tasks

Overall management of secretarial duties, reception, and administrative follow-up.

• Ensure physical and telephone reception of clients and third parties
• Manage mail, filing, archiving, and document formatting
• Handle supply orders and prepare meeting rooms
• Organise and book business travel (flights, hotels)
• Ensure quarterly invoicing and carry out daily payments
• Collect tax documents and monitor health insurance statements
• Carry out external administrative procedures, notably with notaries

We are looking for

• Initial experience in assistance
• Good knowledge of the Swiss administrative system (taxation, insurance)
• Fluency in French and intermediate level English (minimum B1)
• Ability to work independently and proactively

To succeed in this role, your personal skills should include:

• Intellectual curiosity
• Proactivity
• Autonomy

Our recruitment process

This recruitment process is managed by Academic Work and our client wishes that all questions regarding the position be addressed to Academic Work.

Our selection process is ongoing and the advertisement may be closed before the end of the recruitment process if we have moved to the next phase. The process includes tests which are tools to find the right talent for the right position, to promote equality, diversity, and a fair process.