Executive Secretary 100% - 1st December - 2-3 Month Assignment

We are looking for an Executive Secretary to support management with administrative tasks, meeting organisation, file follow-up, and coordination of daily activities.

Our client is an organisation active in the healthcare sector in Geneva.

Responsibilities

As a 100% Executive Secretary, you will have the following responsibilities:

• Manage the diary, appointments and priorities of management to facilitate daily organisation;
• Prepare meetings, invitations, agendas and necessary documents to ensure their smooth running;
• Draft, format and proofread letters, minutes and administrative communications;
• Ensure follow-up on decisions, requests and deadlines communicated by management;
• Organise filing and archiving of documents, ensuring clear access to information;
• Coordinate exchanges with internal and external contacts with discretion and professionalism;
• Handle calls, emails and incoming mail to ensure structured processing of requests;
• Provide general administrative support to management activities.

Candidate Profile

As a 100% Executive Secretary, you have the following profile:

• You are proficient in executive secretarial tasks and routine administrative management;
• You are comfortable using office tools, including word processing, spreadsheets and email software;
• You write clear, precise and well-presented administrative documents;
• You can organise multiple requests and meet agreed deadlines;
• You apply strict confidentiality in handling information;
• You communicate professionally with a variety of contacts.

Conditions and Benefits

• A temporary full-time opportunity within a large organisation in the healthcare sector
• A structured and collaborative working environment.